Job Description
Position Description
EXTENDED
There are two (2) positions in the Procurement Department. OPEN UNTIL FILLED.
COPY OF COLLEGE TRANSCRIPTS MUST BE UPLOADED AT TIME OF APPLICATION.
Salary Grade: 60
This professional salaried position requires excellent judgment and collaborative skills and the capacity to independently work with a variety of County departments to develop specifications that satisfy their requirements. Construct and conduct solicitations and contract documents and process for execution by the appropriate award authority. Establish and maintain contracts (amendments, renewals) in a timely manner. Comply with applicable code, policy and procedures, optimize County objectives including fair, ethical and considerate treatment of co-workers and suppliers, and the prudent expenditure of public funds.
(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)
Plans, organizes and coordinates development of sourcing strategies for high value requirements;
Identifies opportunities and evaluates and implements improvements in strategic sourcing;
Manages cross-functional teams and processes to facilitate expeditious and cost effective procurement of materials and services;
Provides direction and leadership to procurement professionals and internal customers in the area of strategic sourcing;
Defines and establishes long term objectives for the management of commodities and services;
Prepares complex solicitations for strategic commodities and design and construction projects;
Assists engineers, architects, program managers and other professional staff in establishing technical specifications;
Resolves disputes between contractors, vendors, suppliers and various county departments;
Manages assigned commodities, services, construction, and A&E activities;
Maintains appropriate security and confidentiality of information created or encountered in the course of assigned duties;
Evaluates procurement methods and develops procurement practices that are the most advantageous concerning price, conformity to specifications and other factors;
Monitors and evaluates commodity, service and contract management program performance and effectiveness;
Identifies acquisition problems and problem areas and develops and implements innovative solutions;
Researches and analyzes data to determine cost effective commodity, service and contract management strategies;
Compiles and analyzes market data and conducts economic analysis of historical buying trends to identify strategic commodities;
Develops metrics and measures performance and improvements in sourcing;
Recommends county procurement procedures and practices that will ensure compliance with the county procurement code and Board of Supervisors Policies;
Coordinates investigations and reports development for vendor protests;
Negotiates contract terms and pricing for strategic commodities, services and design/construction contracts.
KNOWLEDGE & SKILLS:
Knowledge of:
- principles and practices of public procurement;
- principles and practices of contract management and administration;
- applications of computer-based resources;
- federal, state, county and local laws, rules, regulations and policies relative to public procurement;
- cost/price methodologies including life cycle costing and supply chain management;
- principles and practices for developing technical specifications in concert with other professional staff;
- principles and practices for the development and implementation of performance measurements.
Skill in:
- compiling, analyzing and evaluating complex data and usage reports;
- interpreting and applying applicable laws, rules, regulations and policies;
- communicating effectively, both orally and in writing;
- contract development, negotiation and problem resolution;
- managing and administering a variety of commodities, services and contracts;
- managing, administering and participating in cross-functional teams;
- developing, implementing and evaluating performance measures for assigned activities;
- supervising, evaluating and training of assigned staff;
- interacting and working directly with senior county management and staff.
(1) A Bachelor's degree from an accredited college or university with a major in public administration, business administration, purchasing, materials management, engineering, architecture or a related field as defined by the appointing authority and four years of professional procurement experience which included either the writing or administration of contracts, or commodity management, plus one year of supervisory experience. (Supervisory experience may be concurrent with other required experience) (Additional relevant experience and/or education from an accredited college or university may be substituted.)
OR:
(2) Current certification as a Certified Public Procurement Officer, Certified Professional Public Buyer, NIGP Certified Procurement Professional, Certified Purchasing Manager, Certified Professional in Supply Management, Certified Production and Inventory Manager from an accrediting agency such as the Universal Public Procurement Certification Council, NIGP - The Institute for Public Procurement, Institute for Supply Management, or American Production and Inventory Control Society.
OR:
(3) Four years of experience with Pima County as a Buyer-Principal or Purchasing/Warehouse Supervisor.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Preferred Qualifications:
(Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
- Bachelor's degree or higher and coursework/certification in business, economics, purchasing, procurement, supply chain, accounting, information technology or related field.
- Three (3) years public procurement experience, preferably in Arizona, involving the development and processing of procurement requisitions to form solicitations and establish contract documents for general materials & services (ARS Title 11) or design and construction (ARS Title 34).
- One (1) year cross-functional team experience including communicating and coordinating across all levels of authority and with various groups such as information technology, finance, procurement, and contractors.
Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information
Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Service's review and approval of the candidate's driving record.
Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.
Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.