1386 - Finance Accountant Supervisor -Finance / Treasurer(Payroll Supervisor-Financial Operations Div)

Overall Job Objective

Position Description

SALARY REVISED

This position is in the Financial Operations Division of the Pima County Finance & Risk Management Department.

Salary Grade: 64

This job opening is for the payroll supervisor position that oversees the daily operation of a bi-weekly payroll for 7,000 employees and ensures that all processes are executed appropriately and in a timely manner. The supervisor serves as the subject matter expert and escalation point to resolve issues and continuously looks for improvements in operational processes and designs and implements those initiatives. This individual addresses payroll related queries and requests from employees and analyzes payroll problems and provides appropriate resolutions. Works with the Human Resources department on pay and benefit issues that arise and involves third party vendor if their assistance is required. Ensures that the payroll team meets all federal and state laws and follows the county merit rules.

Proof of education will be required at time of interview.

Duties/Responsibilities

(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor)

Supervises and prepares financial analysis, interim and annual financial statements, policies and procedures and reports including internal audits and required governmental filings for all county departments or Treasurer's Office, i.e., Schedule of Federal Expenditures, Expenditure Limitation Report, CFO Landfill Financial Assurance Letter, etc.;
Plans, coordinates and supervises all changes, upgrades and enhancements related to the implementation and maintenance of the county wide or Treasurer's Office automated financial management systems;
Supervises and performs internal audits for all county departments or Treasurer's Office to ensure compliance with Board of Supervisors policies and administrative and/or departmental procedures;
Participates in audits conducted by outside auditors; including the Single Audit and the annual county-wide financial statement audit;
Supervises and prepares financial and statistical sections of the Comprehensive Annual Financial report (CAFR) for Pima County in accordance with GAAP;
Monitors, audits, and maintains the accuracy and integrity of the County's financial management systems, e.g., FMS, Synergen;
Reviews and analyzes accounting transactions and provides recommendations to all county departments or Treasurer's Office;
Reviews, develops, and recommends accounting and administrative controls policies and procedures to improve efficiency, productivity and effectiveness;
Analyzes various accounting professional guidelines and documents to ensure that automated accounting system and operating procedures are in compliance;
Establishes and maintains liaison relationships with financial and management personnel in all county departments and communicates financial issues to all effected departments;
Ensures legal deadlines are met for contract payments, wage assignments, tax levies, tax reporting, W2s, 1099s, etc.
Evaluates the impact and feasibility of requested departmental changes to the automated accounting system and on countywide operations or Treasurer's Office;
Coordinates changes to the automated accounting system with the programming staff in the centralized Information Technologies Department;
Develops and trains all county departmental or Treasurer's Office users on the financial management systems;
Supervises, trains and evaluates the performance of the staff;
Established work priorities and assigns work to staff;
Monitors the progress of assigned projects and re-evaluates and adjusts completion dates as necessary.



KNOWLEDGE & SKILLS:

Knowledge of:

• general/governmental accounting and internal audit theory, principles, pronouncements, practices, and methods, to include GAAP, GASB, etc.;
• financial accounting, internal reporting, and statement preparation procedures;
• interrelationships of integrated accounting systems and subsystems as they apply to the assignment area;
• applications of management information systems to automated financial management systems;
• federal, state and local laws, rules, and regulations, as they pertain to reporting requirements, taxes, bond covenants, grants, etc.:
• principles and practices of employee supervision, training, and evaluation;
• reporting structures and relationships found in public jurisdictions;
• applicable governmental regulations to include IRS codes, Wage and Hour Laws and tax filing deadlines;
• principles and techniques for data collection, audit methods, report writing and data analyses.

Skill in:

• applying accounting principles to the preparation of financial statements and fund accounting;
• planning, managing and conducting internal audits, reporting findings, and making recommendations;
• preparing accurate and complete financial reports from accounting records and information systems;
• researching, analyzing, interpreting and auditing financial data and preparing reports on findings;
• use of computer based resources to collect, analyze and report data, findings and recommendations;
• reviewing policies, procedures and systems, identifying problem areas and solutions, developing financial operating procedures and making recommendations;
• communicating effectively, both orally and in writing;
• analyzing, designing, installing, and modifying automated financial management systems;
• establishing and maintaining effective working relationships;
• planning, organizing and reviewing the work of others;
• understanding legal terminology as it pertains to contracts, wage assignments, tax levies, etc.,
• developing and conducting training for financial management systems;
• supervising, training and evaluating staff.

Minimum Qualifications

A Bachelor's degree from an accredited college or university with a major in finance, accounting or a related field as determined by the appointing authority at the time of recruitment and three years of professional accounting or auditing experience plus two years of lead or supervisory experience (which may be concurrent with the required professional accounting experience). (Relevant experience and/or education from an accredited college or university may be substituted.) (CPA designation may substitute for one year of the required professional accounting experience.)

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

1. Three (3) or more years of progressive payroll experience, to include processing electronic time cards, applying human resource policies to time cards, ensuring United States Department of Labor requirements are maintained, reviewing and adjusting employee accrual banks, processing 941 returns, processing garnishments, retirements, and employee benefits.
2. Three (3) years or more of supervisory experience in payroll management utilizing an electronic payroll platform and processing payroll for 500+ employees on a bi-weekly basis.
3. Payroll Certification such as: Fundamentals of Payroll Certification (FPC), Certified Payroll Professional (CPP), Certified Government Financial Manger (CGFM), etc.
4. Previous experience in a payroll system implementation or data conversion to a new payroll application.
5. Two (2) or more years of experience using Microsoft Excel features such as V-lookups, pivot tables, and other advanced tools.
6. Three (3) years or more of professional-level experience in accounting, budgeting, auditing, financial analysis or financial management.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
Supplemental Information

Special Notice Item: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.