Job Description
Position Description
This position is in the Behavioral Health Department. OPEN UNTIL FILLED.
Salary Grade: 42
Provides general professional administrative services for a department, division, or program within Pima County.
(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)
Provides general professional administrative services for a department, division, or program (work unit) within Pima County;
Works with County personnel and/or outside agencies to coordinate programs and projects and monitors activities;
Coordinates and participates in the provision of internal services such as accounting, payroll, personnel, management information services and/or purchasing;
Evaluates work unit requirements and recommends new or revised administrative policies and procedures;
Ensures work unit policies, procedures and activities comply with applicable state/federal statutes and regulations and County policy;
Creates and maintains databases using automated information systems to monitor and track information and compiles, edits and summarizes data to produce routine, periodic and special reports;
Prepares standard work unit intergovernmental agreements (IGA), contracts and other obligatory agreements;
Participates in preparing work unit budgets and monitors expenditures;
Researches and analyzes data and prepares reports, recommendations, memoranda, letters and various documents;
May supervise, train and evaluate staff and conduct employee orientation meetings;
May act as a representative of the work unit in meetings with county personnel and/or outside agencies.
KNOWLEDGE & SKILLS:
Knowledge of:
- principles and practices of public administration;
- project/program coordination and implementation;
- applications of automated information systems;
- research/analysis methods and report writing;
- laws, regulations, statutes, policies, and procedures (county/state/federal) applicable to work unit;
- principles and practices of contractual agreements and administration;
- basic accounting, purchasing and financial record keeping principles and practices;
- public relations/public speaking/meeting facilitation.
Some positions require knowledge of employee supervision, training and evaluation.
Some positions require knowledge of terminology and principles, practices and procedures specific to the area of assignment.
Skill in:
- coordinating and prioritizing multiple tasks, projects and program activities;
- use of automated information systems to develop and maintain data bases, spreadsheets and word processing programs;
- analyzing and evaluating information and processes and making recommendations;
- researching and compiling information and writing reports;
- interpreting and applying statutes, regulations, policies and procedures;
- communicating effectively;
- organizing, coordinating, and facilitating meetings and events.
Some positions require skill in supervising, training and evaluating staff.
Minimum Qualifications
(1) A Bachelor's Degree from an accredited college or university with a major in public administration, business administration, management or a closely related field and one year of professional experience in public or business administration.
(Relevant professional level experience may substitute for the aforementioned education.)
OR:
(2) Three years of experience within Pima County as an Administrative Support Specialist or closely related paraprofessional administrative classification.
Qualifying education and experience must be clearly documented in the "Education" and Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
- Three (3) or more years of experience providing general professional administrative services in a behavioral health, public health and/or legal environment.
- Three (3) or more years of experience working with documents of a confidential nature and understanding of privacy/confidential laws and regulations.
- Three (3) or more years of experience analyzing data and preparing reports/specialized documents.
- Three (3) or more years of customer service experience in a behavioral health, public health and/or legal environment.
- Expert level proficiency with Microsoft software (Word, Excel, Outlook, etc.).
Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/score against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidates from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information
Licenses and Certificates: Some positions within this classification may require specialized certification relative to assignment at the time of appointment or prior to completion of an initial or promotional probation period. Valid driver license is required at time of application. Valid AZ driver's license and access to a registered/insured vehicle for business travel is required (business mileage reimbursed) at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicants suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services review and approval of the candidates driving record.
Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.
Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.