2024-2025 SY Classified: Attendance Specialist

TITLE: Attendance Specialist FTE: 1.0

FLSA STATUS: Non Exempt HOURS PER DAY: 8

WORK CALENDAR: 203 days

COMPENSATION: Classified Non Exempt Compensation Guide (Starting at $17.52/hour)

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. This position involves duties related to the maintenance of school attendance records. Work is performed under moderate supervision

2. Classifies, codes, records, and maintains student information and daily attendance records on the computer

3. Compiles data, attendance reports, lists, and routine correspondence to the State Department of Education and other authorized persons

4. Communicates with parents regarding inquiries and provides information related to school attendance policies and procedures

5. Contacts parents, by phone or mail, regarding student absences

6. Performs receptionist duties and other general clerical duties, as necessary

7. Runs student attendance profiles on request

8. Prepares reports as requested by school and department personnel and the District Office

9. Prepares ADA, ADM and absenteeism reports as requested

10. Distribute materials dropped off for students in a timely manner

11. Maintain confidentiality of information regarding students, staff, parents and school issues

12. Provide a welcoming atmosphere for students, staff, parents and community

13. Perform responsibilities in an ethical and professional manner

14. Maintain punctual and regular attendance

15. Perform other related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability required

Education / Certificate

1. Must possess a high school diploma or equivalent.

2. Must have and maintain a valid IVP Arizona Fingerprint Clearance Card

Experience

1. Minimum of one year of general clerical experience in a school setting preferred.

2. Must possess skills in general office procedures and ability to type accurately.

3. Must possess an ability to deal effectively with matters of confidentiality.

4. Must possess a pleasant personality and telephone manner.

5. Must possess an ability to work cooperatively with the general public.

6. Must possess a loyalty to the school district and its philosophy.

7. Must be organized and able to work independently.

Communication Skills

1.Excellent written and oral communication skills

2. Must possess ability to work cooperatively with parents, students, administrators, faculty,

Staff and general public

3. Bilingual communication is beneficial and preferred

Computer Skills

1. Must possess a background and experience in computer operation (Google Suites and Microsoft Office)

2. Must have ability to use or to learn to use student information system software as well as other software necessary for the department

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Prolonged periods sitting at a desk and working on a computer

2. Ability to regularly push, pull or lift weights up to 15 pounds

3. Specific vision abilities required by this job include close vision and ability to adjust focus

4. Regular talking and listening is required

5. Ability to frequently stand, walk, bend, sit

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must be able to tolerate a semi-private working environment

2. Must be able to tolerate prolonged periods of sitting and computer work

GBA EQUAL EMPLOYMENT OPPORTUNITY

The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.