21 / 22 SY - OFFICE ASSISTANT, SENIOR ESS (CC #2644)

Position Type:
Classified Administrative Support/Clerical/OFFICE ASSISTANT/SR 10MO

Date Posted:
7/12/2021

Location:
TREVOR G. BROWNE HIGH SCHOOL

Closing Date:
07/30/2021

Additional Information:

Equal Opportunity Employer

OFFICE ASSISTANT, SENIOR

DEPARTMENT: As Assigned	SALARY SCHEDULE: Education Support Professional
LOCATION: CEE, DSF, Schools	WORK YEAR: 9, 10, 12 Months

GRADE 5
STARTING HOURLY RATE: $15.36 - $16.07 (PLACEMENT DEPENDS ON SIMILAR EXPERIENCE HELD AND EDUCATIO)

The Phoenix Union High School District is proud to serve a diverse population of 28,000 students and 4,000 employees in Arizonas capital city. With a portfolio of comprehensive schools, small specialty schools, support schools, micro schools, magnet programs, and extensive Career & Technical Education (CTE) offerings, PXUs schools of opportunity welcome, love, and inspire all students to go places and do things that matter.

SUMMARY:

The Office Assistant, Senior provides clerical support and assistance to a team or department in the school or District office and/or a campus administrator; provides information to staff and the public, operates equipment, maintains inventory and supplies. Maintains high levels of confidentiality; exercises discretion within campus policies and procedures.

ESSENTIAL FUNCTIONS

1. Performs a variety of clerical duties related to the function/program to which assigned. Operates general office equipment (e.g., computer, copier). Exercises discretion within campus policies and procedures.
2. Provides information regarding programs and procedures to students, parents and public according to prescribed procedures.
3. Maintains accurate records and filing systems; updates files, student and staff records including evaluations, and other specialized records related to the function/program to which assigned. Maintains high levels of confidentiality.
4. Greets visitors in a professional and friendly manner, answers telephones and transfer calls as deemed appropriate; assists students, parents, teachers, staff and visitors.
5. Creates correspondence, writes and responds to emails, processes data entry, types letters, memorandums, reports and other documents. Completes and submits district forms. Prepares and handles department mailings as needed.
6. Reviews and edits materials for accuracy, completeness, and conformance to District policies and procedures.
7. Maintains and purchases inventory and supplies. Prepares and handles requisitions, processes receipt of products and supplies, verifies budget codes for purchasing, accounts payable and payroll as needed.
8. Schedules and coordinates meetings and events.
9. Supports the relationship between the Phoenix Union High School District and the public by demonstrating courteous and professional behavior when interacting with students, parents, visitors, and school staff; maintains absolute confidentiality of work-related issues, client records, and school information; follows Governing Board Policies; performs all other related duties as required or assigned.

The above essential functions are intended to represent only the key areas of responsibilities and not a comprehensive listing of all functions and duties performed by incumbents of this class.

REQUIRED QUALIFICATIONS

Education, Training, and Experience Guidelines:

High School diploma or GED equivalent; AND two years of general clerical experience.

License and Certification Requirements:

Not Applicable

IDEAL CANDIDATES WILL HAVE THE FOLLOWING SKILLS AND ABILITIES

• Ability to type with accuracy at a rate required to perform functions effectively.
• Ability to take dictation with accuracy at a rate required to perform functions effectively.
• Ability to operate office equipment, including computers and computer software.
• Ability to communicate effectively in English both verbally and in writing with students, parents and staff.
• Ability to create and maintain accurate records and compile reports.
• Knowledge of related District and Program policies and procedures.
• Skill in understanding, explaining, and applying relevant rules, regulations, policies, and procedures.
• Skill in researching and compiling data for reports, presentations, and technical documents.
• Ability to follow verbal and written instructions and procedures.
• Ability to provide excellent customer experiences, including but not limited to interacting tactfully and courteously with the public.
• Commitment to create and sustain a thriving learning and working environment for students and staff.
• Ability to establish and maintain effective working relationships.
• Ability to use initiative within organizational policies, procedures and guidelines.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in a standard office environment.

WHY WORK AT PXU

The Phoenix Union High School District is one of the states largest employers. Our 4,000 education professionals are committed to providing an excellent learning environment for our students while enjoying an inspiring work environment.

Highly Competitive Pay	Comprehensive Employee Benefits
Participation in Arizona State Retirement System	Education Loan Forgiveness (If eligible)
Vacation and Personal Leave Plans (for eligible positions)	Paid Winter and Spring Breaks

The Board is committed to a policy of nondiscrimination in relation to race, color, religion, sex, age, national origin, disability or sexual orientation, as well as gender identity, gender expression and immigration status. This policy will prevail in all matters concerning staff members, students, the public, educational programs and services, and individuals with whom the Board does business.

DIVISON:	SUPERVISION RECEIVED:	SUPERVISION GIVEN:
Administration	Determined by assignment	None

Action	Prepared by:	Reviewed by:	Effective Date
Revised	PSPC	MG/CEA/Talent	07/01/2021