23 / 24 SY - TALENT RECORDS RETENTION ASSOCIATE (CC#282131)

Position Type:
Classified Talent/Human Resources/TALENT RECORDS RETENTION ASSOCIATE

Date Posted:
3/18/2024

Location:
CEE- TALENT/HR

Closing Date:
03/29/2024

TALENT RECORDS RETENTION ASSOCIATE

DEPARTMENT: Talent Division	SALARY SCHEDULE: Education Support Professional
LOCATION: CEE	WORK YEAR: 12 Months

GRADE 9
HOURLY RATE STARTING AT $22.66-$23.69 DEPENDING ON RELATABLE WORK EXPERIENCE AND/OR EDUCATION

The Phoenix Union High School District is proud to serve a diverse population of 28,000 students and 4,000 employees in Arizonas capital city. With a portfolio of comprehensive schools, small specialty schools, support schools, micro schools, magnet programs, and extensive Career & Technical Education (CTE) offerings, PXUs schools of opportunity welcome, love, and inspire all students to go places and do things that matter. SUMMARY: The Talent Records Retention Associate will file, retrieve, digitally archive, and destroy personnel records in accordance with District and State policies and guidelines. Provides support of certain aspects of employment, employee relations, record keeping, and reporting or other support, and serves as the primary contact for personnel records retrieval, while delivering excellent customer service. Assists and supports Talent Division operations as needed. ESSENTIAL FUNCTIONS

1. Maintains the Talent Divisions confidential personnel file room. Establishes, organizes, and upkeeps personnel files.
2. Assures that personnel information is filed correctly, and that confidential information is filed in appropriate areas.
3. Conducts audits and reviews of personnel files to ensure required records are included and complete.
4. Retrieves and prepares personnel records when needed to be accessed by the Talent Division or Legal Department for employee matters.
5. Maintains both hard copy and digital scanning of the personnel files to be stored on site or upload into the digital data base.
6. Identifies and prepares personnel files of separated employees for archiving and storage.
7. Processes special requests which may require in-depth record searches and/or letters of verification.
8. Manages the duplication-copying of official documents, reference materials, credentials, transcripts, and other applicant licensure and/or certification.
9. Requests records from schools on an annual or as needed basis to ensure compliance with State and District retention policies.
10. Monitors and maintains records storage systems as necessary to ensure that records are available and retrievable.
11. Partners and collaborates with all teams within the Talent Division to assist with special projects, initiatives, and events within assigned scope of work.
12. Provides customer service and staffs the front desk as a needed.
13. Maintains Confidentiality with highly sensitive information.
14. Supports the relationship between the Phoenix Union High School District and the public by demonstrating courteous and professional behavior when interacting with students, parents, visitors, and staff; maintains absolute confidentiality of work-related issues, employee records, and Talent Division information; follows Governing Board Policies; performs all other related duties as required or assigned.

The above essential functions are intended to represent only the key areas of responsibilities and not a comprehensive listing of all functions and duties performed by incumbents of this class.

REQUIRED QUALIFICATIONS Education, Training, and Experience Guidelines: High School diploma or GED equivalent; experience with Microsoft office and digital scanning of records; and two years of records management or clerical experience; OR an equivalent combination of education, training, and experience.

License and Certification Requirements:
Not Applicable IDEAL CANDIDATES WILL HAVE THE FOLLOWING SKILLS AND ABILITIES

• Ability to type and enter data with speed and accuracy at a rate required to perform functions effectively.
• Ability to maintain accurate records, logs, and filing systems.
• Skill in researching and compiling data for reports, presentations, and technical documents.
• Skill in planning, prioritizing, and completing assignments with minimum supervision.
• Skill in understanding, explaining, and applying relevant rules, regulations, policies, and procedures.
• Ability to operate office equipment and computer software.
• Ability to follow verbal and written instructions and procedures.
• Ability to communicate effectively both verbally and in writing.
• Ability to provide excellent customer experiences, including but not limited to interacting tactfully and courteously with the public.
• Commitment to create and sustain a thriving learning and working environment for students and staff.
• Ability to establish and maintain effective working relationships.
• Ability to use initiative within organizational policies, procedures and guidelines.
• Ability to maintain Confidentiality with highly sensitive information

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in a standard office environment. May be required to lift objects weighing up to 25 pounds. WHY WORK AT PXU The Phoenix Union High School District is one of the states largest employers. Our 4,000 education professionals are committed to providing an excellent learning environment for our students while enjoying an inspiring work environment.

Highly Competitive Pay	Comprehensive Employee Benefits
Participation in Arizona State Retirement System	Education Loan Forgiveness (If eligible)
Vacation and Personal Leave Plans (for eligible positions)	Paid Winter and Spring Breaks

The Board is committed to a policy of nondiscrimination in relation to race, color, religion, sex, age, national origin, disability or sexual orientation, as well as gender identity, gender expression and immigration status. This policy will prevail in all matters concerning staff members, students, the public, educational programs and services, and individuals with whom the Board does business.

DIVISION:	SUPERVISION RECEIVED:	SUPERVISION GIVEN:
Talent Division	Director, Talent	None