Pima County

Tucson, Arizona, United States

4545 - Department Training and Education Coordinator

Posted over 1 month ago

Job Description

Overall Job Objective

Position Description

UPDATED

This position is in the Procurement Department. OPEN UNTIL FILLED.

Salary Grade: 54

This professional salaried position requires the capacity to independently assess the need for education, create, update and conduct a variety of in-person and virtual Procurement-related trainings, education materials and presentations to Procurement staff and County client department staff. The curriculum must comply with applicable Procurement code, policy and procedures and optimize County objectives including fair, ethical and considerate treatment of co-workers. (Work assignments may vary depending on the department's needs and will be communicated to the incumbent by the Division Manager/Director.)


Please Note: All new hires (and promoted employees) must be fully vaccinated against COVID-19 as a condition of employment, within 30 days of hire. If you are unable to become fully vaccinated due to a medical disability or religious observance/practice, you must request an accommodation - accommodation forms are located on-line. For new hires (and promoted employees) hired after October 1, 2021, the applicant must have a full set of COVID-19 vaccines, by the effective date of hire. Duties/Responsibilities

(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)

Researches, coordinates and develops materials for use in training staff and educating clients on procedures, rules, regulations, forms, requirements and equipment for area of assignment;
Assists management in the identification of training needs for staff and education for clients;
Collects, compiles, prepares, updates and assembles training and presentation materials and manuals;
Designs new training and education materials and/or updates materials on a regular basis;
Conducts initial training/orientation for newly hired staff to increase understanding of procedures and position responsibilities;
Delivers training to classes and individuals through lectures, demonstrations, exercises and workshops;
Conducts continuing education to comply with changes in federal, state and local regulations, policies and procedures, and to resolve specific performance deficiencies;
Coordinates and investigates compliance with federal, state and/or local policies, laws and regulations and conducts quality control audits and reports on findings;
Participates in the review of productivity levels for activities and staff, analyzes problem areas, identifies training needs and recommends solutions to management;
Assesses implementation of policies and/or procedures and makes recommendations to management regarding changes and/or supplemental training;
Provides additional training as needed, under management direction;
Serves as the technical advisor for interpreting federal, state, and County policies, laws, rules and/or regulations governing are of assignment;
Compiles statistical data and prepares reports for area of assignment for presentation to management and the Board of Supervisors.
Develops and evaluates student surveys/assessments on training/education provided;
Coordinates and maintains training/education materials, audio-visual equipment, laptops, tablets and supplies utilized for training and education;
Maintains manual and computer based documentation on training and/or education conducted, competency checklists and assessment files.

KNOWLEDGE & SKILLS:

Knowledge of:
  • principles, practices, and techniques of employee training, development, learning and instruction;
  • techniques designing training plans, manuals and aids;
  • principles and practices of web-based training and education;
  • federal, state and local laws, rules, regulations and standards;
  • principles, practices and techniques of effective communication;
  • principles and practices of preparing reports;
  • principles and practices of quality control audits and investigation.
Some positions require knowledge of terminology and principles, practices and procedures specific to the area of assignment.

Skill in:
  • developing training plans, training aids, handouts, exercises and assessment tools;
  • assessing training needs and materials;
  • facilitating and coordinating training workshops;
  • observing and assessing staff skill and training needs to conduct effectiveinterviews;
  • communicating effectively (written/oral);
  • interpreting local, state and federal rules and regulations;
  • conducting quality control audits;
  • compiling data and preparing reports;
  • computer applications.
Minimum Qualifications

EITHER:

(1) A Bachelor's degree from an accredited college or university with a major in, education, business, public administration, government, political science or a field applicable to the department's operations as identified by the appointing authority at the time of recruitment and two years of professional experience conducting staff/client training and education.
(Relevant professional level experience and/or education from an accredited college or university may be substituted.)
OR:
(2) Three years of experience as a Certified Election Officer with a County Election Department within the State of Arizona.


Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications:

(Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):


  1. A minimum of two (2) years experience developing and conducting professional training courses.
  2. A minimum of one (1) year of experience providing training on organization policies and procedures.
  3. A minimum of one (1) year experience with training design/development software.
  4. A minimum of one (1) year experience with program planning and development.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
Supplemental Information

Licenses and Certificates: Some positions may require professional registration or certification specific to the area of assignment. Positions within the Elections Department require an Election Officer Certification & Training Program be completed and maintained as dictated by the Arizona Secretary of State's office. Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicants suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services review and approval of the candidates driving record.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.
All new hires (and promoted employees) must be fully vaccinated against COVID-19 as a condition of employment, within 30 days of hire. If you are unable to become fully vaccinated due to a medical disability or religious observance/practice, you must request an accommodation - accommodation forms are located on-line. For new hires (and promoted employees) hired after October 1, 2021, the applicant must have a full set of COVID-19 vaccines, by the effective date of hire.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

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