5183 - Financial Systems Analyst Supervisor (Financial Transactions Division)

Overall Job Objective

Position Description

OPEN UNTIL FILLED

Salary Grade: 17

Pima Countys Department of Finance and Risk Management is looking for a skilled and motivated professional leader to join its Financial Transactions Division. The successful candidate will work as the supervisor of a dedicated team of professionals, providing coaching, mentoring, and training in their career development. The division is responsible for delivering functional administrative support for Pima Countys ERP (Enterprise Resource Planning) systems, including the Financial, Budgeting, and Work Management systems. Primary tasks include maintaining the reliability of the ERP systems and providing support to all County users. The ideal candidate will demonstrate the ability to prioritize tasks and meet deadlines, emphasizing accuracy and attention to detail. We are looking for an enthusiastic, dependable, innovative leader with a positive attitude to join our team.

What youll do:

• Supervise a team of 4-6 functional system administrators responsible for supporting the Countys ERP systems.
• Assist with maintaining user security access, system configuration changes, system data reconciliations and balancing, and extracting system data using SQL queries.
• Work closely with IT business analysts and department personnel to troubleshoot ERP system-related issues.
• Work closely with IT business analysts and department personnel on enhancing functionality in the existing ERP systems and deploying new ERP systems.

What were looking for:

• An individual who is devoted to providing exceptional customer service.
• A team player who enjoys collaborating with co-workers and other County department personnel to achieve a common goal.
• A problem solver who is great at reviewing system issues for the first time and coming up with innovative ways to approach and resolve issues.
• A teacher who enjoys coaching and mentoring their team to support them in their current positions and in achieving their career goals.
• A dependable and reliable leader who is devoted to upholding the mission, vision, and values of our department.

Duties/Responsibilities

(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)

Supervises and reviews budget, cash, collections and grant reporting analyses and projections prepared by staff to insure accuracy, completeness and appropriateness of recommendations;

Coordinates preparation of the operating and Capital Improvement Program budgets for all County departments;

Prepares, analyzes, reviews and reports cash flow projections and collection efforts;

Consults with and advises all County departments regarding cash flow projections;

Supervises, conducts, and participates in special short and long range, County wide financial related research studies and develops reports with findings and recommendation;

Consolidates revenue and expenditure projections for all County departments, analyzes and evaluates trends, identifies problems and recommends solutions;

Consults with and advises all County departments regarding policies and procedures for budget preparations and monitoring, collection and monitoring of accounts receivable and monitoring grant application preparation and submission;

Assist in the development of methods and procedures for budget and fiscal analysis and control;

Assists manager in the development and maintenance of policies and procedures for operating and CIP budgets, collections of accounts receivable; cash flow analysis and grant preparation and submissions;

Consolidates the recommended operating budget for review by the Board of Supervisors;
Assists in the preparation of the budget schedule and revision of the budget manual, forms, and presentation format;

Assists in the development of computer applications, screens, and reports for the Operating and CIP budgets, and tests systems for integrity and reliability of data;

Collects data for and prepares the tax levy for all taxing districts of Pima County;

Works with all County departments and outside consultants in the development of forecasting models and databases;

Monitors all grants to ensure compliance with grant provisions, County policies and procedures as well as local, state and federal regulations;

Performs collections efforts of all delinquent departmental accounts receivables;
Supervises, trains and evaluates staff.

KNOWLEDGE & SKILLS:

Knowledge of mathematics, research design and methodology, and statistical analysis as they apply to budgetary control and financial management and research projects;

management analysis as it applies to organizational financial systems;

the preparation of analytical reports and studies;

research methods and report presentation techniques;

budget reporting systems and controls;

principles and practices of management as they apply to organizational structures and reporting relationships;

data collection, research, and audit practices, methods and techniques;

general governmental financial and budgetary principles and practices;

automated accounting systems, and word processing, spreadsheet and database applications;

the principles and practices of effective supervision;

the impact of relevant laws, statutes, and ordinances as they apply to financial, grant and budget processes;

local, state and federal laws, rules and regulations as they pertain to financial and budget management.

Skill in:
analyzing, interpreting and reporting research findings and making appropriate recommendations;

analyzing management and organizational systems for operational efficiencies.

researching, analyzing, interpreting and auditing financial and budgetary data and preparing reports on findings;

performing applicable statistical and mathematical analysis;

communicating effectively, both orally and in writing;

identifying budgetary problems and developing concise recommendations for revision and improvement;

using computer-based resources to facilitate assigned work;

planning, organizing and reviewing the work of others.

Minimum Qualifications

A Bachelors degree from an accredited college or university with a major in public or business administration, finance, accounting, economics, or a related field as defined by the appointing authority at the time of recruitment and three years of professional-level budget, auditing, or accounting analysis, financial management research, or fiscal administration experience.

(CPA designation may substitute for one year of the required professional experience.)

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

1. Minimum one (1) year of lead or supervisory experience.
2. Experience as a subject matter expert in one or more areas of a system/application.
3. Experience testing system fixes, system enhancements, or participating in a system upgrade or implementation.
4. Experience reconciling multiple systems, including data mining and data analysis.
5. Experience managing user access, approval workflows, or configuration changes in a system/application.
6. Minimum one (1) year of functional system administration experience.
7. Bachelor's degree or higher in MIS, finance, accounting, or business analytics.

Selection Procedure:

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information

Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application. Failure to maintain the required licensure shall be grounds for termination.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.