Pima County

Tucson, Arizona, United States

5539 - Grants Coordinator I

Posted over 1 month ago

Job Description

Overall Job Objective

Position Description

OPEN UNTIL FILLED


Salary Grade: 11


Pay Range
Hiring Range: $52,251 - $62,701 Annually
Full Range: $52,251 - $73,151 Annually


Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.

Grants Management and Innovation (GMI) is seeking two (2) highly skilled Grants Coordinator I to join the centralized Grants Management department. As a pivotal member of the cross-function grants team, you will provide technical assistance to county departments and elected officials as they implement grant-funded projects, from award through closeout. You will be essential to ensuring compliance with federal grant regulations, as well as other applicable policies. Additionally, you will have several opportunities to collaborate with GMI Development, Finance, Compliance, and Research and Analysis Divisions to learn all aspects of the grants lifecycle and grants management in the public sector.

These grant-funded positions will end on December 31, 2026.

The first review of applications will be on 10/04/2024. Duties/Responsibilities

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.

  • Plans, organizes, coordinates, and administers the activities of a specialized program within Pima County;
  • Assists the Program Manager or department director in developing and establishing program goals and objectives;
  • Evaluates program effectiveness and measures/reports on program success;
  • Supervises, trains, and evaluates staff, determines work assignments and priorities, and participates in personnel selection;
  • Monitors program-specific legislation and ensures program compliance with applicable regulations;
  • Performs public relations activities as a program representative, makes program-related presentations to the public, prepares, and presents news releases and other media materials and participates in the development of community awareness programs;
  • Coordinates the development of training and informational materials to promote public understanding of program activities, services, and requirements;
  • Establishes and maintains liaison relationships and coordinates program activities with other departments, public and private agencies, organizations, and groups;
  • Conducts meetings to resolve problems, address issues, discuss program goals and objectives and disseminate information;
  • Monitors grants, program contracts and/or contractor performance;
  • Participates in the development of the program budget and supervises the monitoring and administration of program funds;
  • Conducts program-related studies and prepares written reports and recommendations;
  • Prepares routine and special program status reports for federal, state and county agencies;
  • Analyzes data and prepares program activity reports and statistical materials for management review;
  • May access or maintain specialized databases containing program-specific information to record activity or generate reports;
  • May write and submit grant applications and prepare/review proposals.
Minimum Qualifications

(1) Bachelor's degree from an accredited college or university with a major in a program-related field as defined by the appointing authority at the time of recruitment AND three (3) years of experience coordinating, monitoring, and/or administering program activities or providing professional level administrative support for a program or specialized work unit.

(Relevant professional level experience and/or education from an accredited college or university may be substituted.)

OR

2) Four (4) years of experience with Pima County in a professional administrative classification.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

  1. Experience writing grant applications, comparable plans, or reports.
  2. Experience researching, analyzing data, and summarizing and presenting research findings.
  3. Experience applying goals, laws, regulations, policies, benchmarks, and/or implementation milestones to assure program performance and compliance.
Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidates from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
Supplemental Information

Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application. Some positions require a valid Arizona commercial driver license (CDL), with appropriate endorsements, as identified by the appointing authority. Failure to obtain/maintain the required licensure shall be grounds for termination.

Special Notice: Some positions within this classification may require up to two years of prior supervisory experience (as determined by the appointing authority) and may require irregular work schedules and/or travel. Some positions within this classification carry a low risk of exposure to infectious diseases. Therefore, special medical screening prior to or during employment may be necessary to ensure employee health and safety. Successful completion of a satisfactory personal background investigation, polygraph test and/or drug screening by law enforcement agencies at time of appointment may be required. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

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