7120 - Program Coordinator - Unclassified (Adoptions Coordinator)

Overall Job Objective

Position Description

This position, with rotating days (PACC is open 7 days a week) and shifts (6:00 am to 2:00 pm; 11:00 am to 7:00 pm; 1:00 pm to 9:00 pm), is located in the Pima Animal Care Center.

OPEN UNTIL FILLED

Salary Grade: U2

Come join our team at the most progressive life-saving animal shelter in Southern Arizona!
Pima Animal Care Center is looking for an Adoptions Coordinator to lead and develop our in-shelter adoptions program. Pima Animal Care Center takes in over 19,000 animals per year and works to ensure all animals in our care find loving homes. Our live release rate exceeds 91% annually. We are constantly pushing to be creative and innovative in our adoption program and strive to be a community resource for all residents of Pima County. The ideal candidate will have a passion for working with members of the public to find a great pet match for their home, will be comfortable working with diverse groups of people, have strong customer service skills, and experience leading and developing a team. This classification is in the unclassified service and is exempt from the Pima County Merit System Rules.

Please Note: Successful candidates offered employment with Pima County, including current employees who have applied for new positions, are required to provide proof of COVID-19 vaccination prior to their scheduled start date. If you are unable to become fully vaccinated due to a medical disability or religious observance/practice, you must request an accommodation - accommodation forms are located online.

Duties/Responsibilities

(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)

Coordinates, supervises and participates in the activities of a specialized program;
Provides support and participates in the daily activities essential to the completion of program objectives;
Coordinates program activities with other departments, governmental agencies and the public;
Meets with representatives of other departments, governmental agencies and the public to resolve program-related problems, address issues and discuss program goals and objectives;
Provides internal services support for the program by coordinating activities with such departments as Human Resources, Management Information Systems, Budget, Finance, Purchasing, etc.;
Develops or participates in the development of program goals and objectives and program budgets;
Researches, analyzes and reports on program activities;
May coordinate and/or supervise daily staff activities including those of other Program Coordinators;
May perform required managerial functions in the absence of management;
May perform public relations activities by speaking, giving demonstrations and coordinating publicity campaigns with the media.

KNOWLEDGE & SKILLS:

Knowledge of:

• practices of program coordination and administration;
• principles and practices of budgeting, accounting and financial management;
• principles and practices of effective supervision;
• practices and procedures for providing internal services.

Skill in:

• developing program goals and objectives;
• expressing, explaining and interpreting program policies and practices to the public;
• communicating effectively, both orally and in writing;
• supervising, training and evaluating support personnel.

Minimum Qualifications

DESIRED QUALIFICATIONS:

A Bachelor's degree from an accredited college or university with a major in public or business administration or a field closely related to the program area, as determined by the appointing authority and two years of progressively responsible program administration experience or experience directly related to the nature of the program.

Qualifying education and experience must be clearly documented in the "Education" and Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

1. Excellent interpersonal skills and experience supervising employees/volunteers or leading a team.
2. Animal handling experience in a shelter, veterinary clinic, or boarding facility.
3. Highly organized, resourceful, proactive, and flexible; experience prioritizing and multitasking.
4. Excellent verbal and written communication skills, including public speaking and empathetic customer service skills.
5. Experience with Microsoft Office and Google applications, with willingness to learn shelter software.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. Additional assessments/testing may be required as part of the selection process. Supplemental Information

Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver's license and access to a registered/insured vehicle for business travel is required (business mileage reimbursed) at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review.

Special Notice Items: Within two months of appointment, employees must receive the full series of pre-exposure rabies immunizations. Medical inability to be immunized or previous immunization must be verified by the County Physician prior to employment. Recommended boosters are required for the duration of employment, unless medically excused or physiologically unable to develop immunity. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: A post-job-offer physical and drug screen is required. Physical and sensory abilities will be determined by position. Successful candidates offered employment with Pima County, including current employees who have applied for new positions, are required to provide proof of COVID-19 vaccination prior to their scheduled start date. If you are unable to become fully vaccinated due to a medical disability or religious observance/practice, you must request an accommodation - accommodation forms are located online.