7120 - Program Coordinator - Unclassified (In-Shelter Outcomes Coordinator)

Overall Job Objective

Position Description

This position is located in the Pima Animal Care Center and requires rotating shifts. OPEN UNTIL FILLED

Salary Grade: U2

Pima Animal Care Center is the open admissions animal shelter for Tucson and Pima County, taking in around 20,000 pets each year and providing a full range of animal services covering a 9,000 square mile area. The In-Shelter Outcomes Coordinator position is primarily focused around coordinating the live outcome of pets at Pima Animal Care Center. The ideal candidate will have a passion for creating and facilitating live outcomes for pets, will be comfortable working with diverse groups of people, and will be familiar with Pima Animal Cares programs and goals.

Duties/Responsibilities

(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)

Coordinates, supervises and participates in the activities of a specialized program;
Provides support and participates in the daily activities essential to the completion of program objectives;
Coordinates program activities with other departments, governmental agencies and the public;
Meets with representatives of other departments, governmental agencies and the public to resolve program-related problems, address issues and discuss program goals and objectives;
Provides internal services support for the program by coordinating activities with such departments as Human Resources, Management Information Systems, Budget, Finance, Purchasing, etc.;
Develops or participates in the development of program goals and objectives and program budgets;
Researches, analyzes and reports on program activities;
May coordinate and/or supervise daily staff activities including those of other Program Coordinators;
May perform required managerial functions in the absence of management;
May perform public relations activities by speaking, giving demonstrations and coordinating publicity campaigns with the media.

KNOWLEDGE & SKILLS:

Knowledge of:

• practices of program coordination and administration;
• principles and practices of budgeting, accounting and financial management;
• principles and practices of effective supervision;
• practices and procedures for providing internal services.

Skill in:

• developing program goals and objectives;
• expressing, explaining and interpreting program policies and practices to the public;
• communicating effectively, both orally and in writing;
• supervising, training and evaluating support personnel.

Minimum Qualifications

DESIRED QUALIFICATIONS:

A Bachelor's degree from an accredited college or university with a major in public or business administration or a field closely related to the program area, as determined by the appointing authority and two years of progressively responsible program administration experience or experience directly related to the nature of the program.

Qualifying education and experience must be clearly documented in the "Education" and Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

1. Experience supervising/leading employees and/or volunteers.
2. Animal handling experience in a shelter, veterinary clinic or boarding facility.
3. Organizing, coordinating, scheduling or leading public events.
4. Customer service experience in a retail, restaurant, sales or animal-related field.
5. Experience in Microsoft Office applications (i.e. Word, Excel).
6. Experience with shelter software (Chameleon, PetPoint, ShelterLuv, Rescue Groups, etc.).

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. Additional assessments/testing may be required as part of the selection process.


Supplemental Information

Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver's license and access to a registered/insured vehicle for business travel is required (business mileage reimbursed) at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Completion of a rabies vaccination cycle is required within 2 months of hire. This position will require a post-job offer physical and drug screen.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. All new hires (and promoted employees) must be fully vaccinated against COVID-19 as a condition of employment, within 30 days of hire. If you are unable to become fully vaccinated due to a medical disability or religious observance/practice, you must request an accommodation - accommodation forms are located online. For new hires (and promoted employees) hired after October 1, 2021, the applicant must have a full set of COVID-19 vaccines, by the effective date of hire.