Pima County

Tucson, Arizona, United States

7303 - Division Manager - Unclassified (Clinical Services Division Manager)

Posted over 1 month ago

Job Description

Overall Job Objective

Position Description

This position is located in the Health Department. OPEN UNTIL FILLED.

Salary Grade: U4


This classification manages the activities of one or more major functions of a centralized, internal services department within Pima County, or for a large county department or cluster of departments. Incumbents within this classification provide direct supervision of professional and support staff and report to the respective Department Director. This classification is in the unclassified service and is exempt from the Pima County Merit System Rules.

Duties/Responsibilities

(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)

Supervises and manages the activities and staff of assigned functional area;
Monitors and evaluates the effectiveness of services provided by assigned division(s) and assures compliance with applicable federal, state, County and related laws, rules and regulations;
Assists in the development of long-/short-term goals and related planning for area of assignment;
Assists in developing and administering budgets for assigned areas of responsibility, and provides input to the Departmental budget processes;
Resolves problems/issues arising from operations of subordinate units;
Participates in or acts as Departmental representative for, various committees, task forces, boards and commissions;
Coordinates division operations with other internal divisions, County agencies and departments, and outside agencies;
Supervises, trains and evaluates subordinate professional, paraprofessional and technical staff, to include contractors;
Researches, analyzes and make recommendations to supervisors, client departments and employees to identify and resolve problems through application of appropriate County rules, policies and procedures;
Conducts research, investigations, analysis and documentation of confidential and contentious issues and situations and recommends remedial actions to the Director;
Prepares and delivers reports on activities;
Exercises signature authority for the Department Director on delegated issues;
Monitors contractual agreements and services, and prepares requests for and analyzes proposals received for area of responsibility;
Oversees the development and maintenance of required documentation, files (manual and automated) and related materials as required by federal, state, county and other laws, rules and regulations for areas of responsibility;
Maintains appropriate security and confidentiality of information encountered or created in the course of assigned duties;
May represent or act on behalf of the Department Director for own area of responsibility and as directed;
May be required to testify in court and before boards, commissions and like bodies relative to activities of assigned area of responsibility.


KNOWLEDGE & SKILLS:

Knowledge of:
  • principles and practices of assigned functional area;
  • principles and practices of staff supervision, training, evaluation and professional development;
  • applicable federal, state, County and related laws, rules, regulations, policies and procedures for area of assignment;
  • organizational structure and functions of County departments and agencies;
  • community resources and related topics;
  • capabilities and use of automated/computer-based information systems.

Skill in:
  • assessing area of responsibility for effectiveness and recommending or initiating needed changes to enhance services;
  • supervising, training and evaluating assigned staff;
  • interpreting and applying appropriate laws, rules, regulations, policies and procedures to assigned activities;
  • investigating, documenting and analyzing problems, issues and situations, and developing recommendations to address same;
  • assessing delivery of services to assure compliance with appropriate laws, rules, regulations, policies and procedures, and directing/recommending needed changes;
  • developing and evaluating responses to Requests for Proposals (RFPs) and contract issues;
  • overseeing contractor performance for assigned areas and recommending contract changes or related actions;
  • documentation of assigned unit activities, to include creation and maintenance of mandated records;
  • communicating effectively.
Minimum Qualifications

DESIRED QUALIFICATIONS:

(1) A Bachelor's Degree from an accredited college or university with a major in public or business administration or a related field and five years of related professional experience, which included at least two years of direct supervisory experience. (Relevant experience and/or education from an accredited college or university may be substituted.)
OR:
(2) Three years of experience with Pima County in a supervisory position within the particular area of assignment.


Qualifying education and experience must be clearly documented in the "Education" and Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.


Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

  1. Managerial experience in a clinical, healthcare or public health setting.
  2. Five (5) or more years of experience in program development, management and business strategies.
  3. Three (3) or more years of experience and knowledge in health record systems, data informatics to plan clinical workflow and delivery of care.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/score against any advertised Preferred Qualifications. Additional assessments/testing may be required as part of the selection process.
Supplemental Information

Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application. Failure to maintain the required licensure shall be grounds for termination. Valid AZ driver's license and access to a registered/insured vehicle for business travel is required (business mileage reimbursed) at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicants suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services review and approval of the candidates driving record.

Special Notice Items: A physical and medical clearance may be required. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

49285199

Sorry, this job has expired.