7485 - Administrative Support Services Manager - Unclassified (Clinical Services Division Manager)

Overall Job Objective

Position Description

This position is located in the Supplemental Health Division within the Health Department.

Salary Grade: U4

Plans, manages and directs the activities of an administrative support services unit, which provides administrative services to a major department or department cluster. This classification is in the unclassified service and is exempt from the Pima County Merit System Rules.

Duties/Responsibilities

(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)

Plans, organizes and directs the activities of an administrative support services unit for a major department or department cluster;
Directs coordination of fiscal and administrative activities with the corresponding functional areas of central services departments (i.e. Finance & Risk Management, Procurement, Facilities Management, Human Resources, etc.);
Provides services to departments, including, but not limited to accounting, budgets, accounts receivable, procurement, human resources, payroll, and risk management;
Directs the development and implementation of administrative procedures applicable to the department's functional areas;
Directs the preparation and administration of the department's support services budget and coordinates the preparation of all department and division budgets;
Assigns, trains, supervises and evaluates the work of subordinate staff;
Studies, recommends and implements process improvements, which affect the economy and efficiency of operation of the department.

KNOWLEDGE & SKILLS:

Knowledge of:

• principles and practices of public administration;
• principles and practices of financial management;
• governmental accounting practices and procedures;
• principles and practices of leadership and management;
• principles and practices associated with the area of assignment;
• relevant Federal, State and local laws, rules and regulations;
• principles and practices of risk management and loss control.

Skill in:

• assigning and directing the work of professional and administrative staff;
• communicating effectively, both orally and in writing;
• establishing and maintaining effective working relationships;
• analyzing difficult administrative and financial problems and presenting solutions clearly and concisely.

Minimum Qualifications

DESIRED QUALIFICATIONS:

A Bachelor's degree from an accredited college or university in business or public administration or a closely related field and three years of professional administrative experience, which involved managerial responsibilities.
(Relevant experience and/or education from an accredited college or university may be substituted.)

Qualifying education and experience must be clearly documented in the "Education" and Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

1. Managerial experience in a clinical, healthcare or public health setting.
2. Five (5) or more years of experience in program development, management and business strategies.
3. Three (3) or more years of experience and knowledge in health record systems and data informatics to plan clinical workflow and delivery of care.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/score against any advertised Preferred Qualifications. Additional assessments/testing may be required as part of the selection process. Supplemental Information

Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application. Failure to maintain the required licensure shall be grounds for termination. Valid AZ driver's license and access to a registered/insured vehicle for business travel is required (business mileage reimbursed) at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicants suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services review and approval of the candidates driving record.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.