Academic Admin Coordinator (WLHSDM / Alberta)

Extended Job Title
Academic Admin Coordinator (WLHSDM/Alberta)

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
Provide office services by implementing administrative systems, and procedures. Monitors administrative projects for faculty and staff in the assigned academic area.

Requisition ID
37146BR

Travel Required
Up to 25%

Major/Essential Functions

• In cooperation with leadership, responsible for inputting, validating and monitoring the course calendar. Employee must be able to effectively collaborate with clinical faculty for timely completion of assigned projects relative to the dental school curriculum. Employee must demonstrate knowledge of required documentation and data to assist with the development and implementation phase.
• Responsible for managing the coursework uploading and deadlines with accuracy in the institutional LMS for the assigned student cohort. Employee must demonstrate knowledge of specified software applications utilized for demands of daily course activity operations. Employee will expected to follow FERPA and HIP AA standards of confidentiality.
• Responsible for proctoring as a regular member of the team. Complies with all applicable policies and procedures and institutional and departmental guidelines.
• Responsible for scheduling the appropriate rooms and required equipment/materials for all educational events as requested by faculty. Employee must be able to demonstrate knowledge of the event management system and work effectively with appropriate personnel throughout campus to coordinate and collaborate appropriate the scheduling of carious accommodations/venues for educational activities requested by clinical faculty.
• Validate roll-over period sessions for upcoming school year. Employee must demonstrate knowledge of required data.
• Work with other academic coordinators to organize course introductions events.
• Provide administrative support for the Office of Academic Affairs for Woody L. Hunt School of Dental Medicine (WLHSDM) as other duties as assigned. Assist in the assembly of all materials needed for the Office of Academic Affairs.
• Adhere to all TTUHSCEP policies, procedures and processes.
• Personally demonstrate, display, and act in accordance with TTUHSCEPs values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution.
• Perform all other duties as assigned.

Grant Funded?
No

Minimum Hire Rate
Compensation is commensurate upon qualifications

Pay Basis
Hourly

Work Location
El Paso

Campus
HSC - El Paso

Department
Woody L. Hunt SDM Admin ELP

Required Attachments
Cover Letter, Resume / CV, Transcript

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Information and Records Clerks

Shift
Day

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicants race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.


Required Qualifications

• Bachelor's degree in a related field plus one (1) year related experience;
• Combination of related education and/or experience to equal five (5) years

Does this position work in a research laboratory?
No

Navy Enlisted Classification Code
AZ, LS, MC, PS, RP, YN

Army Military Occupational Specialty Code
15P, 36B, 42A, 56M, 68J, 88H, 88N, 89A, 89B, 92A, 92Y

Air Force Specialty Code
3A1X1, 8A200

Marine Military Occupational Specialty Code
0111, 3372, 6046

Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx