Accounting Administrator

Job Description:

• Data Entry - Billing of Client Services
• Composes and sends follow-up emails pertaining to missing timesheets and billing errors.
• Scanning and filing of billing timesheets and monthly reports into Consumer Master file.
• Creates, maintains, and sends out a billing error report each pay period.
• Bookkeeping in QuickBooks Online
• Assist with placing orders, paying bills, making the deposits, and other functions necessary at the direction of management.
• Ensures there is a proper paper trail, including department designation where possible.
• Ensure designated funds are properly tagged and used in accordance with management wishes.
• Maintain proper donation and fundraising accounts and records, including income and expense lists, restricted donations, donor names and addresses and donation letters.
• Produces list of missing authorizations and ensures proper follow up
• Provides technical support and assistance for errors in billing software
• Assists with maintaining proper reconciliation of billing
• Maintain proper and accurate account balances as needed, and ensure funds are held or disbursed accurately as directed by management.
• Assists in the review of financial statements and related reports which summarize business activity and financial position in areas of income, expense, and earnings based on operating results as needed by management.
• Assists in the review of budgets and maintains and shows support for these budgets as needed.
• Assists in the preparation of external audit materials as needed.
• Prepare presentations and financial reports for management, grant writer, the board of directors and general staff as requested.
• Assists in handling internal audits as needed across various functions to ensure the company is running its business in compliance with set policies and procedures.
• Communicates as necessary with other administrative personnel, Direct Support Professionals, Therapists, Support Coordinators (and other outside related parties), as well as Clients and their Families.
• Assist in oversight of subcontractors and all outside vendors, maintain relationships and ensure proper documentation of transactions
• Assists with other duties as needed

Pay: $40,000 to $45,000 DOE

Qualifications:

• Prior experience or degree in a related field preferred but no experience or degree required.

Special Knowledge

& Skills:

• Strong Computer Skills & Literacy
• Accounting Skills
• Proficiency in Microsoft Office
• Oral and Written Communication Skills
• Customer Service Skills
• Math Aptitude
• Organization
• Professionalism
• Time Management and Ability to Multi-task

Global LIFE Benefits: (center-based)

• Be part of a team with an important mission to help people with disabilities
• 11 paid holidays (after 90 days)
• 2 weeks of Paid Time Off (3 weeks after completion of 2 years)
• Spring | Fall | Winter breaks (paid after 90 days)
• Health | Vision | Dental
• Wellness Program (stay healthy, earn rewards, discounts on insurance premiums)
• 401K/Roth Retirement Plans
• Performance and attendance bonuses
• Annual longevity bonuses based on organization profitability
• Employee Assistance Program (free counseling and other assistance)
• Professional development opportunities
• Inhouse trainings
• Discounts on degrees through partnership with Capella University
• Learn from different disciplines
• As a non-profit 501c-3, LIFE may qualify you for student loan forgiveness.
• Employee appreciation
• Birthday gift, monthly cupcakes for all staff
• Employment anniversary recognition every year, special gifts at 1, 3, 5, 10 and 15 years
• Employee of the month for each department. Recognition, gift, personalized parking space for the month
• All staff celebrations (close center, fun staff social activities)
• Monday football treats for all staff
• Free work shirts including a special department spirit shirt
• Beautiful 10-acre facility with multiple specialty environments
• Departmental budgets used to buy what staff want (e.g., food, ET, supplies)

"Improving the quality of life for people affected by disabilities through our specialized, caring, and affordable services."

Laurens Institute For Education (L.I.F.E.) is a non-profit organization serving children and adults with developmental disabilities in Gilbert, AZ in an all-inclusive transdisciplinary treatment center and private school.

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