Accounting Clerk I (finance)

Definition

Position Summary: Under general supervision from the Cashier Office Supervisor performs clerical and bookkeeping tasks within three of the Finance Department's functional areas including Lease Accounting, Office Services and Finance Administration including work in the Cashier's office. This position is treated as FLSA Non-Exempt.

Essential Functions: Essential functions may vary among positions and may include the following tasks, knowledge, skills, abilities, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification.

Distinguishing Features: The Accounting Clerk I (Finance) differs from other Department Accounting Clerk I positions by emphasis on work in multiple functional areas rather than specialization in a particular Division. Maximum flexibility and job function cross-utilization is the primary focus of this job class "tailor".

Examples of Tasks

1. Prepares, verifies and encodes requisitions, invoices, and other transaction documents for accuracy, completeness and compliance with appropriate departmental policies and procedures

2. Receive payments from Community Members, Outside Vendors, and Employees of SRPMIC at the Cashiers Window, through the mail, in person, and electronically - using several computer applications.

3. Record and Deposit received payments and prepare documentation for internal records.

4. Maintains Office Supply Inventory for the Finance Department.

5. Answers the Main Finance phone line, assisting and transferring callers as appropriate.

6. Contacts department personnel, account representatives or other appropriate persons regularly to resolve problems. Keeps all parties informed and serves as a reference source.

7. Operates, and ensures in operable condition daily, office equipment including but not limited to: copier, mail meter machine, folder/stuffer/sealer machine, telephone, and paper shredder.

8. Distributes and Audits Petty Cash as well as Gift Card Inventory.

9. Performs other job-related duties as assigned to maintain and enhance departmental operation.

Knowledge, Skills, Abilities and Other Characteristics:

• Knowledge of the history, culture, laws, ordinances, customs and traditions of the SRPMIC.
• Knowledge of generally accepted accounting practices for governments (fund accounting).
• Knowledge of accounting principles, practices applications in a computerized system.
• Knowledge of the procedures, methods and forms associated with automated accounting systems.
• Knowledge of basic customer service principles and techniques.

• Skill utilizing a computerized financial system, the personal computer and MS Office software including MS Word and MS Excel to fulfill job requirements.
• Skill responding tactfully and courteously to customer inquiries and complaints.
• Skill following verbal and written instructions, policies and procedures.
• Skill entering, accessing and retrieving information from a database.
• Skill making varied arithmetic computations and tabulations rapidly and with high accuracy.
• Skill with both verbal and written communication.

• Ability to develop and maintain positive and effective working relationships at all levels within the department and Community.
• Ability to attend to detail for prolonged periods of time.
• Ability to adapt to changing work situations and environments.
• Ability to assist others and meet schedules in a calm, efficient and effective manner while dealing with interruptions and pressure.
• Ability to operate a variety of standard office equipment including adding machines, calculators, typewriters, photocopiers and FAX machines.
• Ability to work on a team.

Minimum Qualifications

Education & Experience: High school diploma or GED supplemented by coursework in accounting, bookkeeping or a related field AND experience equivalent to 1 year of full-time bookkeeping or clerical accounting work.

• A minimum of 1 year cash-handling experience is preferred.

Equivalency: Equivalent combinations of education and experience that will allow the applicant to satisfactorily perform the duties of the job may be considered.

Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill

Special Requirements

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check.

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified : Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods:

1) attach to application

2) fax (480) 362-5860

3) mail or hand deliver to Human Resources.

Documentation must be received by position closing date.

The IHS/BIA Form-4432 is not accepted .

Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.