Accounting Specialist - Parish Accounting

Posted over 1 month ago

Job Description

Parish Accounting

Job Description

Job Title: Accounting Specialist Status: Part/full time

Exemption Status: Non-Exempt Salary Grade: 24

Department/Location: Diocese of Tucson, Fiscal Department / Tucson, AZ

Primary Function: Under the direction of the Pastor, is responsible, as a full-charge bookkeeper, for performing a variety of bookkeeping and accounting duties for the parish and school. The Employee shall be a minister of the Gospel and Catholic Teaching both academically and behaviorally while at work and in his/her personal life, "Live in a manner worthy of the call you have received." (Eph. 4:1)

Essential Duties and Responsibilities:

Perform in support of the Church and the Dioceses spiritual and pastoral mission.
Shall abide by Catholic principles in the individuals professional and private life and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures.
Ensure all financial and accounting records are maintained per USCCB guidelines.
Record weekly collections and other cash receipts.
Process payments to vendors and others, maintain vendor files.
Oversee payroll system time tracking by employees. Review each pay period and finalize for system processing bi-weekly. Post payroll transactions to general ledger.
Prepare financial reports, profit & loss statements; Complete year-end PAFR report as required by the diocese.
Reconcile all Bank Accounts and other balance sheet accounts as required.
Reconcile diocesan PPIT accounts with parish records, reconcile vendor accounts with parish records, maintain and account for petty cash funds.
Prepare industrial insurance information; prepare and maintain employment records; enroll employees in benefit programs.
Maintain required property and other insurance records.
Maintain donor records; prepare operating and capital budgets for review and approval.
Oversee the financial aspects of the Parish and school fundraisers as required.
Arrange for special licensing as required by state or local authorities.
Work collaboratively with the parish finance council and the parish Board of Directors; provide information and support as requested.
Support Internal Audits as requested.
Ensure existence of verifiable audit trail for all financial transactions
Perform other duties as assigned.

Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.

Required Activities: Walking; sitting, standing, stooping, reaching, talking, hearing, carrying, and keyboarding.

Basic Qualifications:

Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; must be in full communion with the Catholic Church
Excellent communications skills, verbal and written; excellent human relations and interpersonal skills.
Exercise courtesy to fellow employees, parishioners, and the public.
Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency.
Ability to maintain confidentiality.
Ability to work collaboratively in a team environment; punctuality is always a must; ability to travel locally as required; weekend and overtime work may be required.
Proficiency in computer technology to include word-processing, spreadsheets and 10 key calculators.
Professional bearing; clean and neat personal appearance.
Ability to pass the Diocese of Tucson Bookkeeping Test.
Ability to successfully pass a background, criminal history, and credit history check.

Education and Experience:

Bachelors degree in finance or accounting or equivalent experience
3-5 years' experience as a bookkeeper or accountant in a medium to large firm or equivalent experience.

Other/Preferred Skills

Experience in the use of Quick Books
Bi-lingual (English/Spanish) preferred.

Covenants of Employment:

The Diocese of Tucson is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church and by Arizona state law. Under the "Zero Tolerance Policy", no one will be knowingly assigned or retained to serve in the Diocese when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.

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