Accounting Supervisor (Payroll)

Overall Job Objective

Description

Example of Duties

TYPICAL CLASSIFICATION ESSENTIAL DUTIES:

• Supervise assigned staff, screen and assign workload, plan, prioritize, and assign tasks and projects, train staff, monitor work, evaluate performance and meet regularly with staff to discuss and resolve priorities, special assignments, problems and technical issues.
• Supervise financial operations, audit accounts, cash drawer and daily work of staff, monitor GL accounts and lines of credit, audit system access, payroll entries and request for access.
• Respond to inquiries made by departments, schools, special districts, and/or the public.
• Ensure financial integrity by tracking and keeping history of financial information.
• Design, implement, monitor, and evaluate management information systems.
• Figure factors and interest earned and documents for tracking purposes.
• Maintain all records in accordance with Federal regulations; review financial records and correct as required for accuracy. Prepare and submit reports on financial distribution, account balances, receivables, payments, reconciliations and inter-governmental agreements.
• Assist auditors as required for the preparation of financial analysis and reports.
• Research and resolve financial issues, provide customer service to County departments, coordinate technical and financial information with customers and external agencies, interpret and explain policies and procedures.
• Provide customer service and respond to requests for information within the scope of authority.
• To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

POSITION SPECIFIC DUTIES:
Treasurers Office:

• Monitor pre-petition and post-petition taxes and send letters when applicable, research Recorders website for new bankruptcies, and file out of state claims on behalf of the County.
• Manage bankruptcies, review and investigate parcels held by debtor, file proof of claims with attorney, enter data into accounting system, monitor plans of repayment, and review all legal documents.

Finance Department:

• Oversee production and issuance of employee paychecks or electronic transfers to bank accounts.
• Oversee payroll liability calculation for employee paid federal and state income, social security taxes for employer paid social security, unemployment and workers compensation payments.

Minimum Requirements

MINIMUM REQUIREMENTS TO PERFORM WORK:

• Bachelors degree in Accounting or related field.
• Four (4) years of accounting or closely related field with two (2) years in a lead or supervisory capacity.
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

Preferred Qualifications:

• Valid Drivers License with an Arizona Drivers License required within 30 days of hire.

Supplemental Information

Knowledge, Skills and Abilities:

• Knowledge of Generally Accepted Accounting Principles and Generally Accepted Auditing Principles for public sector financial administration.
• Knowledge of Government Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), and Government Finance Officers Association (GFOA) standards, recommended practices, and regulatory reporting requirements.
• Knowledge of applicable state and Federal statutes, rules, codes, and regulations governing public sector accounting functions.
• Knowledge of department policies, procedures, and regulations covering specific areas of assignment.
• Knowledge of principles of record keeping and records management.
• Knowledge of cost, governmental, and fixed asset accounting practices.
• Knowledge of principles and practices of effective supervision.
• Skill in understanding and applying County accounting standards, policies, and procedures.
• Skill in maintaining accurate and inter-related accounting records and identifying and reconciling errors.
• Skill in analyzing financial issues, evaluating alternatives, and developing recommendations for solving problems.
• Skill in analyzing and interpreting financial documents and complex variables and preparing financial reports.
• Skill in reviewing and analyzing inter-related accounting records and identifying and reconciling errors.
• Ability to perform mathematical calculations with skill and accuracy and maintain electronic records and files.
• Ability to meet critical time deadlines.
• Ability to effectively communicate orally and in writing.
• Ability to provide effective customer service.

PHYSICAL DEMANDS:
The work is sedentary requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to finger, feel, handle, reach, perform repetitive motion, hear, speak, stoop, and demonstrate mental and visual acuity.
WORK ENVIRONMENT:
Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.