Accounting Technician II - 164954

Overall Job Objective

What Success Looks Like In This Job

Under general supervision, provide technical accounts receivable, accounts payable, P-Card, employee reimbursement and/or general ledger accounting support for the Finance Department.

Examples of Duties for Success

• Prioritize, plan, organize, and monitor daily accounts receivable and/or accounts payable activities.
• Process accounts receivable billing and collections including, but not limited to, regular monthly billing, annual stormwater fees billing, and marijuana taxes.
• Maintain and follow-up on delinquent accounts receivable items on a regular basis for collection purposes and submit to collection agencies, as necessary.
• Calculate late/delinquent fees.
• Process annual stormwater fees billing and delinquency billings.
• Answer phones and resolve customer questions, as needed.
• Request W-9 forms from vendors for compliance with IRS 1099 process requirements.
• Process accounts payable vouchers and vendor payments, including, payroll liabilities, employee reimbursements, employee per diem and refunds.
• Receive and process department's and elected office's invoices, reports, and other information necessary for payments
• Run reports, including monthly accounts payable, P- Card, employee reimbursement, and/or accounts receivable aging reports and verify that those reports reconcile with the trial balance.
• Research and resolve questions and disputes with vendors regarding billing matters.
• Assist in the preparation of 099 forms from vendors in compliance with IRS 1099 process requirements
• Train employees in other County departments and elected offices as it relates to accounts payable and/or accounts receivable.
• Research and assist departments and elected offices regarding vendor information, invoices, payment status, and other questions.
• Provide requested information to external and internal auditors related to accounts payable and/or accounts receivable activities in coordination with management.
• Organize reports, invoices, and other relevant information for scanning and electronic and paper-based filing.
• Maintain desktop procedures and make recommendations for process enhancement.
• Provide backup support for other accounting technician functions.
• Perform limited reconciliations of accounts and report variances to management.
• Assist in fixed asset review, update records.
• Assist in compiling information for monthly financial reports and Comprehensive Annual Financial Reports preparation.
• Perform other related duties and responsibilities as required.

Qualifications for Success

Knowledge of:

• Accounts receivable, accounts payable, and general ledger, including checks and balances and necessary procedures at a general level.
• Automated financial systems.
• Best practices as it relates to accounts receivable and accounts payable.

Skill to:

• Gather, organize, and maintain information.
• Perform computations.
• Communicate information effectively in a succinct and organized manner; communicate clearly and concisely, both orally and in writing.
• Be respectful and courteous to staff of other County departments and elected offices.
• Work with co-workers, customers, and vendors to resolve problems.
• Work on projects and complete them on a timely basis with general supervision.
• Computer Skills:
  • Proficient in Microsoft Office products, accounting systems, and other electronic systems.
  • Experience with Oracle/JD Edwards financial systems is preferred, but not required
  • Excel spreadsheet navigation and basic functions
  • 10-key calculator

• Ability to:

• Display high standards of ethical conduct.
• Develop trust with superiors, peers, and customers.
• Establish, maintain, and foster professional, positive, and harmonious working relationships with those contacted in the course of work.
• Multi-task: be adaptable and flexible, prioritize based on changing needs
• Communicate effectively
• Exhibit independent judgment and be a self-starter

More Qualifications for Success

• Experience: Minimum of two (2) years of experience in accounts receivable and/or accounts payable, with general ledger experience is required.
• Education and Training:
  • High school diploma or GED equivalent required.
  • Some college coursework in Accounting or an Associate's Degree in Accounting is preferred.
• License or Certificate: None
• Background Check: Must pass a criminal background check