Vivage Quality Health Partners
Grand Junction, Colorado, United States
Accounts Payable Associate - Eagle Ridge
Job Description
The primary responsibility of your job position is to administer and perform, process and maintain accounts payable. Providing this service in an effective and efficient manner will ensure that municipal finances are accurate and up to date, and vendors and suppliers are paid within established time limits. Also responsible for providing financial and administrative support in order to ensure effective, efficient and accurate financial and administrative operations following the current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities. You are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.
KEY RESPONSIBILITIES:
Accounts Payable
Receive and verify invoices for goods and services
Verify that transactions comply with financial policies and procedures
Obtain and maintain vendor W-9 files
Prepare and submit 1099s annually
Oversight of spend down sheets with PPD's (Per Patient Day)
Prepare batches of invoices for data entry
Review invoice coding for accuracy and compliance with cost report guidelines
Process and verify payment of invoices on a timely basis
Reconcile vendor statements monthly
Manage monthly vendor payments
Maintain check register daily
Prepare manual checks as and when required
Maintain vendor files - alphabetically, by year
Print and distribute monthly Accounts Payable reports as required
Communicate with outside vendors, department managers, and corporate accountants
Reconcile bank statements monthly
Prepare Sales and Use Tax returns for City, County and State
Provide oversight, reconciliation, and replenishment of Operating Petty Cash
Maintain and support a culture of compliance, ethics and integrity
Maintain confidentiality and rights of resident, family, employee, and facility information in compliance with PHI HIPAA policies and applicable regulations
Maintain safe work environment and exhibits safe work practices
Complete special projects as assigned
Cross-train Business Office Manager duties
Supplement business office with internal controls, including but not limited to, physically making bank deposits and posting cash receipts
Perform all other duties, as assigned
EDUCATION/EXPERIENCE/JOB TRAINING
Must possess, as a minimum, a high school diploma or its equivalent. (AA Degree in Business Administration preferred but not necessary.)
Must have basic computer knowledge.
TALENT:
Relationship Building
Have a caring attitude and sincere interest in others
Demonstrate friendliness and enthusiasm
Build relationships with all types of people
Influencing
Communicate effectively
Executing
Self-directed
Ability to organize and prioritize
Ability to exercise judgment and display understanding
Detail oriented and follow through
Strategic Thinking
Solve problems effectively
Creative in coming up with options and variety
Curiosity and desire to learn
SKILLS AND KNOWLEDGE:
Google and Microsoft operating system platforms
Administrative and clerical procedures; customer service
Must be knowledgeable of computers, data entry/retrieval, output, etc
Understanding of payroll and payroll tax laws
Must be able to prepare financial and other records in a systematic, neat and legible manner
Must be knowledgeable of computers, data entry/retrieval, output, etc
EDUCATION AND EXPERIENCE:
Must have, as a minimum one (1) year administrative experience
Strong spreadsheet skills (Excel or Google)
Bank or account reconciliations
Experience in health care accounting preferred but not required
Must possess, as a minimum, a high school diploma or its equivalent (AA Degree in Business Administration preferred but not necessary.)
Must have basic computer knowledge
JOB TRAINING:
How long it usually takes to completely perform this job when the incumbent has the minimum knowledge, skills, abilities, work experience and/or education: up to 6 months
WORK ENVIRONMENT:
Works in all areas of the facility
Moves intermittently during working hours
Is subject to frequent interruptions
Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances
Is subject to hostile and emotionally upset residents, family members, etc
Communicates with facility staff and department supervisors
May work beyond normal duty hours, on weekends, and in other positions temporarily, when necessary
Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.)
Is subject to injury from falls, burns from equipment, odors, etc.throughout the workday, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants
Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses
May be subject to the handling of and exposure to hazardous chemicals
Must not pose a direct threat to the health or safety of other individuals in the workplace
Must be familiar with the laws, regulations, and guidelines governing personnel administration
Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, procedures, etc
PHYSICAL AND SENSORY REQUIREMENTS (with or without the aide of medical devices)
Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility
Must meet the general health requirements set forth by the policies of this facility, which may include a mental and physical examination
The physical and sensory requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Works in facility and is required to stand, walk, sit, use hands and fingers, handle or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch , talk and hear
Must possess sight/hearing senses, or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met
Must be able to push, pull, move, and /or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet
May be necessary to assist in the evacuation of residents during emergency situations
OTHER:
This is a full-time position with benefits
Must maintain a valid, unrestricted Colorado drivers license
Classification: non-exempt
We are an Equal Opportunity Employer, Gender/Minority/Veterans/Disabled. No Agencies or Affiliations please!
- Pay Type Hourly
- Employment Indicator Regular
- Min Hiring Rate $16.16
- Max Hiring Rate $19.88