Admin Assistant 2 - req# 27603

• Serves as liaison between staff,students, residents, faculty, and outside organizations
• Coordinates and proctors examinationswith the preventive medicine residents
• Provides support by answering thephone, assisting visitors, doing mail, and other correspondence
• Maintains and updates confidentialfiles and records for residents and faculty
• Assists with updating and maintainingrotations, evaluations, etc. in New Innovations
• Conducts the first screening step ofthe resident application process via ERAS during interview season
• Assists in preparing and distributinginformational materials to resident physicians, faculty, and others
• Assists with overseeing the DROBO(program electronic folders) and Google calendar
• Assists with keeping track oflicenses, trainings, etc. expiration dates for faulty and resident physicians.
• Assists with scheduling UNM HEaRTclasses
• Using a P-Card to make purchases
• Assists with collecting data for theUNM HEaRT program

The Department of Internal Medicine is a large,progressive department with a diverse staff working in dedicated teams toprovide quality work in an organized, effective and efficient manner throughinnovation, training, and education. Through our collaborative work effort, wesupport the faculty and enhance the missions of the department, school, HealthSciences Center and University.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Experienceworking with resident physicians
• Knowledgeabout physician residency training related systems such as ERAS or NewInnovations
• Experiencewith organizing the documentation of several people such as learners
• Demonstratedability to easily learn new computer or online based systems
• Experienceassisting with an AED or CPR program

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

1)Cover Letter detailing your directly related experience

2)Resume

3)List of at least 3 supervisory references

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.