Admin Assistant 3 - req# 31010

Posted over 1 month ago

Job Description

Admin Assistant 3

Requisition ID	req31010
Working Title	Admin Assistant 3
Position Grade	08
Position Summary	The Center for Teaching and Learning (CTL) is a unified collective of many excellent initiatives that includes Student Learning Assistance, Graduate Support, Teaching Support, and Digital Learning. Our department is committed to helping all UNM undergraduate and graduate students achieve success. CTL is recruiting a highly detail-oriented and customer-friendly administrative assistant to provide clerical and administrative support for all departments. The Admin Assistant 3 is responsible for the coordination of daily administrative activities in a dynamic service unit consisting of 30+ technical and administrative staff across three main operating units. The selected individual will provide administrative support related to purchasing, scheduling, travel arrangements, record keeping, communication, and serves as first-level support to ensure department administrative practices align with university, local, state, and federal regulations. We are looking for someone who has strong communication skills and can multi-task in a fast-paced environment with a high degree of professionalism and integrity. This is a full-time, benefits eligible position. Interested candidates should submit a resume and cover letter for consideration. The cover letter should address your experience and career goals as an administrator/manager/leader in the university setting. Your application will not be considered without a cover letter. Under direct supervision of the Operations Manager this position will: Prepare and/or edit routine correspondence, including sending reminder emails to unit Directors and all CTL staff to facilitate organization of group meetings. Scheduling, calendaring and logistical meeting support for Executive Director and unit Directors. Scheduling, booking, and purchasing of all departmental travel. Primary purchasing agent for the unit; departmental P-card holder Manage updates to department website. Manage various email accounts including responses to general inquiries. Coordinating routine document processing in both paper-based and digital systems with accuracy. Maintaining databases to track hospitality and outreach events. Assists with departments incoming and outgoing mail and the delivery of mail to the appropriate units. Facilitates monthly office orders via LoboMart and supports other routine purchases and payments. Orders, stocks, and distributes office supplies. Maintenance of office equipment and supplies. Prepare meeting agendas and meeting minutes/summaries. Serving as the department Timekeeper. Under guidance, following outlined Payroll procedures and University policy. May also originate routine human resources transactions under direct supervision Collaborate with department faculty and staff, maintaining partner relationships across campus, and promoting CTL and its services to the UNM community Establishes, maintains, processes, and updates files, records, certificates, and/or other documents. Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities. May instruct and oversee the activities of student employees performing the same type of work. Assist and support various program specific events, including set-up, tear-down and hospitality. May serve as Campus Security Authority as outlined by the Clery Act. Performs miscellaneous job-related duties as assigned. See the Position Description for additional information.
Conditions of Employment	If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required. Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement. All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum Qualifications	High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications	Preferred Qualifications: Experience supportingand/or representing executives at the director level or higher with demonstrated evidence ofeffectiveness working with a keen attention to detail and meeting deadlines Demonstrated independentproblem-solving skills Demonstrated abilityto maintain confidentiality and protect sensitive information Experience planning travel Experience working in a highereducation, diverse environment UNM IT systems experience includingBanner, UNM Jobs & purchasing Prior experience working withMicrosoft Office applications Experience with document processingand record-keeping Performance Expectations * Reliable, consistent, and timely performance of duties * Delivery of outstanding customer service * Adaptable and proactive behavior, ensuring proper follow-up/through * Promotion of openness and open-mindedness to create an inclusive and safe environment * Model professional integrity and ethical conduct to lower graded staff and students
Additional Requirements
Campus	Main - Albuquerque, NM
Department	Center for Teaching and Learning (521A)
Employment Type	Staff
Staff Type	Regular - Full-Time
Term End Date
Status	Non-Exempt
Pay	Hourly: $17.39 - $22.37
Benefits Eligible	This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement	As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required	Yes
For Best Consideration Date	9/30/2024
Eligible for Remote Work	Yes
Eligible for Remote Work Statement	This position is currently open to remote hybrid work. After a period of time, the new employee may be eligible for a hybrid remote work (telecommuting) arrangement under the discretion of their supervisor, business needs, and successful completion of training.
Application Instructions	Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application. Interested candidates should submit a resume and cover letter for consideration. The cover letter should address your experience and career goals as an administrator/manager/leader in the university setting. Your application will not be considered without a cover letter.
*Positions posted with a Staff Type of Regular* or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.** The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.

6b9d30a92f5cf4c5ecce6b16851a2b12