Admin Assistant 3 (UNMTemps) - req# 15499

The University of New Mexicos Project ECHO currently has an exciting opportunity to join our Admin Team as an Administrative Assistant 3. This position will support the South Central AIDS Education and Training Center and will report to the Operations Specialist.

As an Administrative Assistant 3, you will play an integral role in:

Managing multiple Outlook calendars

Setting up zoom meetings

Meeting minutes and professional correspondence through email to internal and external team members

Assisting with project tracking

Assisting with managing the Foundation database, such as tracking donors, proposals and pledges new accounts, tracking gifts and monitoring balances

Facilitating travel and P-card transactions - airfares, hotel rooms, and reconciling expenses

Securing conference room reservations and scheduling meetings

Creating correspondence and other materials for meetings, conferences and training

Data analysis and data entry

Answering emails, phone calls, making copies, scanning/faxing and creating PowerPoint presentations and providing backup support to Admin Team

Assisting with the Department monthly newsletter

Project ECHO is a telemedicine and distance-learning program with partners all over the world. Work hours outside of normal business hours may be required. We are fortunate to have access to advanced technology, which will require some teleworking.

Project ECHO is committed to democratizing medical knowledge and getting best practice care to underserved people all over the world. We are funded in part by grants from the GE Foundation, the Helmsley Charitable Trust, the Bristol Myers Squibb Foundation, the Merck Foundation, Robert Wood and the US Government. We have received support from the NM Legislature and the New Mexico Department of Health.

Project ECHO prides itself on being a values-based organization. Our seven values include: Service to the Underserved, Demonopolize Knowledge, Mutual Trust and Respect, Teamwork, Excellence and Accountability, Innovation and Learning and Joy of Work. We strive to find individuals who will embrace and exemplify these values.

We are looking for a positive, energetic individual with abundant problem-solving and collaborative skills who will take extra initiative to provide excellent customer service. If you thrive in a fast-paced environment, please apply and help us touch a billion lives by 2025!

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

- Proficiency in using Outlook - Managing multiple Calendars

- Proficiency in Microsoft suite

- Ability to pay close attention to detail while remaining extremely organized

- Ability to create and manage professional correspondence

- Proficiency in grammar and sentence structure

- Strong background in P-Card transactions; reconciliation and tracking expenditures

- Ability to problem solve and possess excellent communication and time management skills

- Ability to maintain a high level of team-work and excellence

- Ability to learn new skills quickly including zoom, Smartsheet, databases

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.