Vivage Quality Health Partners
Greeley, Colorado, United States
Administrative - Accounts Payable Associate
Job Description
Accounts Payable Specialist
Do you naturally love to problem solve?
Do you enjoy creating and using Excel and Google Docs?
Do you excel at managing multiple priorities?
At Vivage, were recognized as a national leader driving high quality service innovation for seniors and value for our investors. "Vivage" means "celebrating aging" inspiring our focus to create innovative and customer-driven models filled with personalized and meaningful living experiences.
We are a senior health care, solution driven company which provides right care.. right place..right time. Our Mission, Vision and Pillars of Commitment have come from our collective personal awareness and professional dedication to the importance of each person we serve, each employee we work with, and each business partner we have. At Vivage we bridge todays healthcare opportunities with innovative strategies and solutions.
Engaging Culture ~ Competitive Pay ~ Growth Opportunities ~ Great Benefits ~ Family Environment ~ Payactiv
OVERVIEW OF THE ROLE:
The primary responsibility of your job position is to administer and perform, process and maintain accounts payable. Providing this service in an effective and efficient manner will ensure that municipal finances are accurate and up to date, and vendors and suppliers are paid within established time limits. Also responsible for providing financial and administrative support in order to ensure effective, efficient and accurate financial and administrative operations following the current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities. You are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.
KEY RESPONSIBILITIES:
Receive and verify invoices for goods and services
Verify that transactions comply with financial policies and procedures
Obtain and maintain vendor W-9 files
Prepare and submit 1099s annually
Oversight of spend down sheets with PPD's (Per Patient Day)
Prepare batches of invoices for data entry
Review invoice coding for accuracy and compliance with cost report guidelines
Process and verify payment of invoices on a timely basis
Reconcile vendor statements monthly
Manage monthly vendor payments
Maintain check register daily
Prepare manual checks as and when required
Maintain vendor files - alphabetically, by year
Print and distribute monthly Accounts Payable reports as required
Communicate with outside vendors, department managers, and corporate accountants
Reconcile bank statements monthly
Prepare Sales and Use Tax returns for City, County and State
Provide oversight, reconciliation, and replenishment of Operating Petty Cash
Maintain and support a culture of compliance, ethics and integrity
Maintain confidentiality and rights of resident, family, employee, and facility information in compliance with PHI HIPAA policies and applicable regulations
Maintain safe work environment and exhibits safe work practices
Complete special projects as assigned
Cross-train Business Office Manager duties
Supplement business office with internal controls, including but not limited to, physically making bank deposits and posting cash receipts
Perform all other duties, as assigned
SKILLS AND KNOWLEDGE:
Google and Microsoft operating system platforms
Administrative and clerical procedures; customer service
Must be knowledgeable of computers, data entry/retrieval, output, etc
Understanding of payroll and payroll tax laws
Must be able to prepare financial and other records in a systematic, neat and legible manner
Must be knowledgeable of computers, data entry/retrieval, output, etc
EDUCATION AND EXPERIENCE:
Must have, as a minimum one (1) year administrative experience
Strong spreadsheet skills (Excel or Google)
Bank or account reconciliations
Experience in health care accounting preferred but not required
Must possess, as a minimum, a high school diploma or its equivalent (AA Degree in Business Administration preferred but not necessary.)
We are an Equal Opportunity Employer
- Pay Type Hourly
- Employment Indicator Regular
- Job Start Date Thursday, April 1, 2021