Administrative Assistant 3

The Division of Member and Provider Services (DMPS) is looking for a highly motivated individual to join our team as an Administrative Assistant 3. This position provides administrative support to DMPS Senior Management Team, other managers and Business Support Employee Services unit.

* Provide administrative support for the DMPS Assistant Director and DMPS Senior Management Team. Includes phone coverage, word processing, spreadsheet, and presentation applications to prepare documents and manage activities; redacting, scanning, copying, making travel arrangements, calendar management and meeting facilitation; manage conference rooms and web conference applications.

* Participate in and support DMPS projects. Coordinate COOP, Emergency Response Team (ERT), Electronic Time Entry (ETE), stipend implementation and tracking, travel claims, move and telecom forms, field office support and back-up for purchasing liaison creating and managing a block of monthly purchases in the AZ State Purchasing system.

* Manage the document list, imaging and filing for the DMPS master documents system. Review and maintain the DMPS shared directories.

* Back-up DMPS Business Partners: Maintain electronic files which includes scanning, maintaining spreadsheets, schedule testing and interviews, and reference checks for hiring events, etc..

* Participation in the agency employee recognition and engagement team; State Employee Charitable Campaign (SECC), Healthy Living and/or the DMPS events teams.

* Support the DMPS SharePoint site posting updates, adding documents and managing the DMPS employee suggestion program, maintaining shared directories and some reporting responsibilities. Support the DMPS Square posting updates and managing Think Outside the Box

* Participates in AMS activities with BSES and other units within DMPS, including required, optional meetings and continuous learning opportunities.

* Due to COVID-19 precautions the recruiting process has been adjusted to meet the standard health guidelines outlined by the State. Interviews will be conducted virtually and may also be by way of video conference utilizing a platform like Google Meet/Hangouts or Zoom.

* Knowledge in business etiquette, ethics, principles and practices of administration, organization and research

* Skill in time management, project organization and follow-through

* Skill in analysis and problem solving

* Skill in business office operations software and applications

* Ability to facilitate, lead and contribute to meetings

* Ability to plan, organize and multi-task on a variety of assignments

* Ability to interact regularly with people in a wide range of positions via oral and written communication

* Ability to maintain confidentiality

* An Arizona Drivers license is required for this role

* Three years responsible administrative experience OR Bachelors degree in a field appropriate to assignment AND 2 years responsible administrative experience; OR masters degree in field appropriate to assignment.

At AHCCCS, we promote the importance of work/life balance by offering workplace flexibility and a variety of learning and career development opportunities. Among the many benefits of a career with the State of Arizona, there are 10 paid holidays per year, accrual of sick and annual leave, affordable medical benefits and participation in the Arizona State Retirement Plan.

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-417-4497.
Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.