Fresquez Concessions Inc.

Albuquerque, New Mexico, United States

Administrative Assistant

Posted over 1 month ago · Part time · $12.00 - $14.00 Hourly

Benefits

Health Insurance, Dental Insurance, Vision Insurance, 401K / Retirement Plan, Flexible Schedule, Paid Vacation, Paid Tuition Reimbursement

Job Description

Summary/Objective: "Doing business with integrity, while serving our guests exceptionally."

The Administrative Assistant will provide administrative support to the home office staff, airport administrative office, restaurant and management. Performs duties such as reconciling daily receipts, ordering supplies, inventory, and special projects. He/she will ensure that all administrative processes are accurate and that proper control procedures are followed. The Administrative Assistant is responsible overall for providing administrative and clerical services to ensure effective, efficient and accurate administrative operations. 


General Requirements: 

  1. Prepare special reports/assist on special projects as needed or requested. 
  2. Strong knowledge and understanding of accounting processes and procedures. 
  3. Detail oriented. 
  4. Good PC competency such as the ability to use Microsoft Office Suite and other point of sale software. 
  5. Excellent listening skills. 
  6. Professional behavior that contributes to creating an environment of respect and professionalism. 
  7. Ability to maintain confidentiality. 
  8. Effective organizational and time management skills; able to manage multiple priorities, to complete tasks/projects in a timely fashion. 
  9. Ability to work under pressure and to be flexible and adept to varying and changing demands.  
  10. Able to work at a fast pace in an effective manner. 
  11. Effective and friendly interpersonal communication and interpersonal skills with internal and external customers. 



Work Environment: 

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, shredders, fax machines, and filing cabinets as well as other equipment when necessary.  


Physical or Environmental Demands: 

The physical demands described here are representative of those that that must be met by an employee to successfully perform the essential functions of the job with or without reasonable accommodation.  

Office positions require sedentary sitting in a shared workspace. Position may require constant, frequent, or occasional: standing, walking, lifting, sitting, carrying, pushing, pulling, climbing, balancing, stooping, kneeling, crouching, crawling, reaching, handling, grasping, feeling, talking, hearing, repetitive motions, eye/hand/foot coordination. Must be able to lift up to 30lbs. 

The noise level in the work environment is usually light to moderate. 


Position Type and Expected Hours of Work: 

This is an hourly position. Typical days and hours of work for this position are Monday-Friday 8am-5pm (varies). Other days/hours required as needed or assigned. Holidays are required. 


Required Education and Experience: 

A minimum of two years of related experience is required. 


Preferred Education and Experience: 

Directly relevant associate degree.  

Relevant experience with other point of sale software/systems. 


Work Authorization/Security Clearance: 

  1. Satisfactory completion of a pre-employment drug screening. 
  2. Satisfactory completion of a criminal background check. 
  3. Satisfactory completion of a background check in accordance with the Transportation Security Administration (TSA). 


Language Ability: 

Ability to read, analyze, interpret general business and technical procedures, or governmental regulations. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, internal and external customers, and the general public. 


Travel: 

None required. 


Other (Secondary) Responsibilities: 

Assist with other accounting/financial functions including other assigned office duties in other areas of the department and/or company as needed or assigned.  


EEO Statement: 

Fresquez, Inc., Fresquez Concessions, Inc., NM Restaurant Investors Inc. DBA Village Inn, LF Operations, LLC and SevenTwoSeven, LLC is an equal opportunity employer. It is our policy not to discriminate against any Employee or Applicant. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, among other things, or status as a qualified individual with a disability. The policy of nondiscrimination in employment includes but is not limited to: recruitment, hiring, placement, promotion, transfer, employment advertising or solicitations, compensation, layoff or termination of employment. 

Responsibilities

- Reception of internal and external guests at the home office including answering the multi-line phone system, transferring calls, taking messages and conference room meeting set up. - Coordinating new employee orientation - Reconciles daily receipts from restaurants - Maintains all related reports, spreadsheets and administrative files. - Creates open lines of communication with operations and home office team to ensure all paperwork is received in a timely manner. - Collaborates with management and home office team regarding uniforms delivery to offsite locations out and re-ordering, - Protects organization's value by keeping company information confidential. - Always keeps office stocked with supplies and copies. - Provides exceptional internal and external customer service. - Assists EVP, HR, management team, and home office staff, as needed.

Skills

Organization/Prioritization, Data Entry Skills, General Math Skills, Analyzing Information, Attention to Detail, Thoroughness, Reporting Research Results, Verbal Communication, Ethical Conduct, High Integrity, Personal Responsibility and Initiative, Accuracy, Self-Starter.

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