Administrative Assistant II

Grand Canyon Universitys Environmental, Health and Safety Department is currently seeking an experienced Administrative Assistant II. Under general supervision, acts as the front line of communication for the department, providing administrative support of general complexity and day-to-day operational tasks. This role asks for a thorough knowledge of standard business and office processes and procedures. This role works under general direction and exercises authority to act with regard to office administrative duties.

Responsibilities:

• Provide administrative and office support services to the department or function enabling them to focus on high level objectives and goals.
• Handle office/department files and ensures all documents are filed to be able to retrieve when requested.
• Manage the requisite calendars, coordinating calendars with university offices, faculty, students, management and external parties to set up meetings and supervise the arrangement of related logistics such as site locations, reservations, travel arrangements, audio-visual equipment, catering, etc.
• Provide daily updates to staff regarding events, updates to schedules, etc.
• Maintain an appropriate inventory of necessary office supplies and orders and replenishes supplies as necessary within budget.
• Process, and follow up as needed, with required paperwork or electronic forms. Assist with navigating the Universitys processes for purchasing, human resources issues, accounts payable/receivable, payroll and timekeeping, public safety/parking, etc.
• Assist with planning and organizing special events, conferences, meetings, etc. initiated or hosted by the department including preparation and coordination of plan details, logistical arrangements, timelines and communications based upon the event. This may include arranging vendors, booking conference or meeting space, scheduling speakers or talent, invitations, marketing/promotional materials, oversight of budgets and coordinating/synchronizing efforts with other staff. May assist with use of social media platforms for announcements and promotions.
• Other duties as assigned.

Qualifications:

• High School graduate or equivalent required and minimum of 3 years directly related work experience.
• Bachelors degree preferred and 1 year directly related work experience.
• Must pass background investigations.
• Provide a positive example to students by supporting the Universitys Doctrinal Statement, Ethical Position Statement and Mission of Grand Canyon University.