Administrative Assistant II (Job 2407)

JOB TITLE:
Administrative Assistant II

JOB #:
2407

TYPICAL HIRING SALARY:
$34,973.00 - $36,473.00, annualized

FIRST REVIEW DATE:
November 20, 2020

CLOSING DATE:
All positions are open until filled.

POSITION SUMMARY:
The Commission on Judicial Conduct is responsible for investigating complaints against judges and other judicial officers under Article 6.1 of the Arizona Constitution. Like similar agencies throughout the country, the Commission seeks to protect the integrity of the judiciary and to promote public confidence in the judicial system.

The Commission is an independent state agency. It consists of eleven members (six judges, three public members and two attorneys) and a small staff located in Phoenix. The Commission processes approximately 400 complaints against judges each year and provides staff support for the Judicial Ethics Advisory Committee, which issues advisory opinions to judges and court employees throughout the state. For more information, visit our website at: www.azcourts.gov/azcjc.

The Commission is seeking an Administrative Assistant II to provide general administrative support to the Commission and other staff. This position reads and analyzes newly submitted complaints, opens and assigns case numbers, tracks the processing of complaints, prepares and disseminates mailings, enters case information in the Commissions case management information system (JCMIS), and serves as back-up to the Commission Specialist. The work also includes scanning, redacting, uploading zip files to SharePoint, creating Google forms, and preparing cases for posting on the Commissions website. The position provides phone support, including handling calls from members of the public, setting up conference calls, and mailing complaint forms.

MINIMUM REQUIREMENTS:
The successful candidate will hold a high school diploma or GED, have three years of administrative assistant experience, and have excellent verbal and written communication skills. This position also requires experience using Microsoft applications, strong detail orientation, the ability to multi-task, and the ability to maintain the confidentiality of Commission records and proceedings. In addition, this position requires the ability to work with staff, Commission members, goverrnment officials, judges, and members of the public with tact, professionalism, and diplomacy.

The ideal candidate will be familiar with SharePoint, Google forms, databases, and web-based research.

Interested candidates should submit a cover letter and resume.

Travel level: none.

SELECTION PROCESS:
Applicants must be currently authorized to work in the United States on a full-time basis. Some positions may take 4-6 weeks to fill. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a Regular, Full-time, non-exempt position.

The Commission on Judicial Conduct is an EOE/ADA Reasonable Accommodation Employer