Administrative Assistant

• Answer and direct phone calls
  Organize and schedule meetings and appointments
  Produce and distribute correspondence memos, letters, faxes and forms
  Assist in the preparation of regularly scheduled reports
  Develop and maintain a filing system
  Order office supplies
  Submit and reconcile expense reports
  Provide general support to visitors
  Provide information by answering questions and requests
  Generate reports
  Prepare and monitor requisitions
  Contribute to team effort by accomplishing related results as needed
  Carry out administrative duties such as filing, typing, copying, scanning etc.
  Organize travel arrangements for senior managers
  Write letters and emails on behalf of other office staff
  Cover the reception desk when required
  Maintain computer and manual filing systems
  Handle sensitive information in a confidential manner
  Take accurate minutes of meetings
  Reply to email, telephone or face to face enquiries
  Receive, sort and distribute the mail
  Answer telephone calls and pass them on
  Maintain up-to-date employee holiday records
  Greet and assist visitors to the office
  Schedule Meetings

Knowledge of Office Procedures and equipment. Ability to comprehend assignments given and accomplish creative follow through. Excellent computer, organization and communication skills, ability to manage time well, and be flexible. Valid drivers license, proof of insurance and availability of automobile needed.