Administrative Assistant

Iowa, Des Moines, IA, US

Yesterday

Requisition ID: 1711

ApplySalary Range:

$20.00 To 25.00 Hourly

Minimum Requirements 

• Minimum 2-year degree or equivalent work experience 
• Ability to work in the office at least three days per week.
• Excellent organization skills 
• Excellent written and verbal communication skills 
• Ability to analyze data, identify trends and make sound recommendations  
• Proficient with Microsoft Office Suite, including Word, Excel and PowerPoint 
• Basic working knowledge of project management related to construction projects 
• Ability to influence others without direct authority 

Preferred Experience 

• 1 year Great Plains experience 
• 1 year ProCore experience 

Essential Duties and Responsibilities 

• Set up of jobs including entry into Great Plains and Sharepoint as well as initiation of job folder documentation  
• Entry of approved change orders into Great Plains  
• Working with PM’s to ensure timely and accurate billing in order to minimize under billings  
• Creating invoices in Great Plains and pay applications as well as sending the billings to the customer or uploading into appropriate portals  
• Creation and submittal of Expense Reports  
• Track and submit per diem and check requests for employees 
• Label creation and printing
• Project close out documentation – warranty letters, O&M’s and as-builts  
• Prequals/Credit Applications
• Apply for city/state licenses when necessary  
• Assist HR and corporate office with onboarding and orientation of new employees including I-9 paperwork and helping new hires access and set up their LINX accounts 
• Reserve rooms for training classes 
• Ordering food and lunches for meetings and trainings 
• Coordination of on site orientations and GC screenings for new employees and 3rd party vendors   
• Temp time entry and verification with corporate office in Denver 
• Enter received dates for materials received on the BOM  
• Verify, sign MVFs and send to appropriate parties  
• Approve fuel invoices for job site  
• Procore documentation (uploading documentation needed for GC), downloading and create job specific documents  
• Order office supplies, fuel, ice, water for job site  
• Type up correspondence, transfer of materials between vendors, etc.  
• DCAT request/renewals/tracking expiration dates   
• PPE inventory and ordering  
• Data entry for project managers, as needed 
• Create and submit project close-out documentation including warranty letters, O&M’s and as-builts 

Pay Rate:

$20.00 - $26.00/hour

TEAMLINX offers great benefits including: 

• 401K with 50% employer match up to first 3% 
• Insurance options including Medical plans with Flexible Spending and/or Health Savings Accounts, Disability, Dental and Vision 
• 8 Paid Holidays 
• 3 weeks Paid Time Off (PTO) combining sick pay and vacation days 
• Career growth opportunities 

Job Summary:  

You will support the operations manager and project managers, with the administrative pieces for a successful job completion including time entry, project set-up and planning and information flow. This role requires excellent communication, organization and time management skills. 

About LINX: 

Join a team that brings technology integration to businesses nationwide. LINX is headquartered in Denver, CO with regional offices in Washington, Utah, and Texas, with the ability to deploy nationwide. We specialize in the design, installation and support of network cabling, multimedia, security, and wireless systems - keeping our clients at the front of innovation. LINX was founded in 2003 by a group of industry professionals committed to building the type of company they wanted to work for. At LINX, we build careers, invest in the continued education of our employees, and strive to create a family-like environment despite company growth. These industries are booming, and we anticipate an estimated 10% annual growth and a 25% growth in job opportunities in the next fiscal year. Invest in your future with LINX. 

Posting Deadline: 

June 30, 2024 

LINX LLLP is an Equal Opportunity Employer.