Administrative Assistant

Starting Pay: DOE

Location: TBD

Hours of Work: TBD

Status/ Hours: Full Time/ Non-Exempt

Summary:

The Administrative Assistant is the principal administrative support person for a manager or director, thereby performing a vitally important role. The successful candidate will have a sincere interest in the organizations mission, possess excellent administrative and relational skills, attention to detail, and be able to handle a variety of activities and tasks.

Responsibilities (are not limited to):

• Serves as administrative assistant to executive staff.
• Represents the executive staff in a professional and congenial manner in person, in telephone conversations, and in written correspondence.
• Resolves office problems independently and facilitates solutions, consulting with supervisor to resolve the most complex issues.
• Performs high level administrative duties in support of office functions.
• Writes letters and other correspondence for the executive staff.
• Discreetly handles confidential information.
• Proofreads and edits documents.
• Updates contacts and articles in the database, using database to export information, merge letters, make contact lists, produce labels, and prepare group emails.
• Creates and maintains filing and organization systems to ensure an organized office
• Maintains the office calendar, including the busy schedule for the executive staff.
• Assists with travel arrangements for the executive staff and maintain travel records.
• Prioritizes projects and keeps multiple projects moving in a timely manner, meeting deadlines.
• Ability to work as a team member.
• Ability to create and maintain good working relationships with a variety of internal and external constituents.
• Ability to take direction.
• Flexibility and willingness to perform other reasonable duties as requested, including willingness and ability to stay late on occasion.
• Other duties as assigned.

Education: Associates Degree, Bachelors preferred

Experience: A minimum of three years of administrative experience required. Knowledge and experience working in nonprofit, executive and/or healthcare settings a plus.

Verbal and Written Skills to perform the job: Bilingual preferred. Familiarity with basic word processing, spreadsheet, and database applications. Accurate keyboarding skills.

Technical knowledge and skills required to perform the job: Excellent verbal, written and interpersonal communication skills and the demonstrated ability to work with diverse individuals and groups. Demonstrate high levels of self-initiation and direction. Knowledge of communities we serve. Knowledge and experience working in medical settings and interacting collaboratively with medical teams. Skill in analyzing situations and making timely decisions. Excellent editing and proofreading skills. Ability to multitask, organize, and prioritize while maintaining high standards of accuracy and quality under deadline pressure and with a high level of professionalism. Requires experience with Microsoft Excel, Word, Publisher, PowerPoint and Outlook. Ability to work as a team member. Experience performing research utilizing the Internet. Knowledge of basic filing and organizational protocols.

Physical and Mental Requirements: Work involves sitting, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms. The employee may be required to push, pull, lift, and/or carry up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

La Maestra Community Health Centers is an equal opportunity employer and does not discriminate on the basis of race, religion, color, sex, national origin, age, sexual orientation, gender, disability or any other legally protected status.