University of New Mexico

Albuquerque, New Mexico, United States

Administrative Assistant to Chair - req# 14713

Posted over 1 month ago

Job Description

Admin Assistant to Exec Dir
Requisition ID req14713
Working Title Administrative Assistant to Chair
Position Grade 10
Position Summary

The Department of Neurosurgery is seeking a self-motivated, detailed oriented individual who will provide administrative support to an extremely busy Department Chair. The Administrative Assistant to the Chair manages administrative and communication operations of the Chairs office. This entails a high level of complexity in day-to-day operations and requires a high level of initiative, creativity and personal responsibility. The position coordinates daily and long-range activities of the Chair; triages Chair's correspondence and independently responds on behalf of the Chair.

The position serves as liaison between the Chair and leadership across the School of Medicine, HSC and University of New Mexico systems, faculty, staff, students, and national and international leaders. In addition, the Assistant to the Chair must continuously interpret, and assess departmental needs and adhere to the rules and regulations set by multiple governing bodies at the University of New Mexico.

Incumbent must exercise excellent judgment and discretion essential to handling sensitive and confidential matters and the ideal candidate should be self-motivated, reliable, and flexible and organized with a demonstrated ability to complete required tasks in a timely way. Excellent administrative and communication skills - both verbal and written are required. The position requires comprehensive administrative, organizational and operational skills, and the ability to work as a member of a team.


See the Position Description for additional information.

Conditions of Employment
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications -Bachelors degree

-Experience serving as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required.

-Experience with UNM procurement policies and procedures

-Experience providing assistance and support to the Chairman's Office, project planning and management, and development and execution of stated goals and objectives

-Knowledge of faculty policies and procedures

-Proficient with Outlook, Microsoft Office and video conferencing platforms

-Experience performing research and analysis on specific issues, as required, and independently prepare non-routine letters and/or reports, which may be highly sensitive and confidential in nature

-Experience with complex scheduling

-Strong organizational and administrative skills

-Demonstrated ability to maintain confidentiality

-Strong interpersonal and communication skills

Additional Requirements
Campus Health Sciences Center (HSC) - Albuquerque, NM
Department SOM Neurosurgery (523D)
Employment Type Staff
Staff Type Regular - Full-Time
Term End Date
Status Non-Exempt
Pay $14.09 - $20.43
Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement Temporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check Required No
For Best Consideration Date 2/19/2021
Application Instructions

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.A complete application includes:1) Cover Letter detailing your directly related experience2) Resume

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

HEJ D&I
14819839

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