Administrative Assistant

Term of Employment:  Full Time, 10 months with benefits          

Work Hours:          9:30 AM – 6:00 PM, work schedule may vary

Salary Range:         $25,760.00 - $35,744.00 DOE

Summary:

Provides high-level administrative support by performing a wide variety of specialized and responsible secretarial and administrative duties.

Essential Duties and Responsibilities:

The list of essential functions is not exhaustive and may be supplemented.

• Provides administrative support to administrators
• Performs secretarial and clerical duties, including scheduling appointments, maintains filing system, operates fax and copy equipment etc., mailing, answering phones, and responds to inquiries
• Plans, schedules, and coordinates events, to include the scheduling and set up of meeting rooms (may include ordering food, beverages, etc.)
• Maintains calendar, schedules meetings, appointments, conferences, and arranges travel accommodations as needed
• Prepares and composes a variety of materials, such as reports, correspondence, agendas, forms, spreadsheets, flyers, brochures, and other documents/program materials
• Takes, prepares, and distributes minutes, prepares correspondence independently or from oral or written instructions
• Communicates with District personnel, CTE Directors, teachers, parents, students, constituents, and business community.
• May work with federal grants and assist with the distribution/inventory of student snack program.
• Processes requisitions, orders supplies, and equipment
• May assist other departments as needed
• Must be willing to work flexible hours, including evenings and weekends as needed
• Performs other related duties as assigned

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications/Education and/or Experience:

• High school diploma or equivalent, plus some college coursework in business, office practices or related field preferred.
• Three (3) years responsible secretarial or administrative assistant experience.
• Highly skilled in word processing, spreadsheet applications, and relevant software applications (Google Apps., Microsoft Office, etc.)
• Experience working in an educational setting

Additional Requirements: 

• Must pass a background check
• MMR immunization (unless born prior to January 1, 1957)
• Negative TB test (within the last year)
• Valid AZ driver’s license

Knowledge, Skills and Abilities:

• Knowledge of office concepts, practices and procedures.
• Ability to establish and maintain effective working relationships.
• Capability to be highly organized and detail oriented.
• Ability to coordinate and complete multiple tasks/assignments at one time in a timely and efficient manner.
• Knowledge of Infinite Visions or other comparable school finance software.
• Knowledge of Career and Technical Education.
• Ability to utilize mathematical formulas, and apply math functions.

Application Process:

Submit a signed cover letter, resume, one recent (within five years) signed professional reference letter, and a copy of current certificate (s) via the district’s online application system (https://www.applitrack.com/pimajted/onlineapp) Open until filled.

Pima County JTED #11 is committed to a policy of nondiscrimination in relation to race, color, religion, gender, age, national origin, language of origin, disability, sexual orientation, gender identity or expression, or marital status. Unless expressly superseded by controlling federal or state statutes, regulations or court decisions, this policy will prevail in all matters concerning staff members, students, the public, educational programs and services and individuals with whom the Joint Board does business