ADMINISTRATIVE ASSOCIATE

Administrative Associate

Arizona State University

College Of Law

Campus: Downtown Phoenix

68353BR

Job Description

The Sandra Day O'Connor College of Law seeks a dynamic, self-starter for the position of Administrative Associate. The successful candidate will provide administrative and clerical support to the Dean’s Office, and assistance to faculty. 

Salary Range

$19.62 - $25.48 per hour; DOE

Close Date

18-June-2021

Essential Duties

The successful candidate will be responsible for and have duties in the following areas:

·       Provide administrative support to associate deans and the Dean’s Office. 

·       Support calendar and scheduling for associate deans, faculty, and faculty sub-committees.

·       Prepare and compose confidential and sensitive correspondence, as well as receiving and screening telephone calls and visitors.

·       Assist with several personnel functions, including scheduling and managing annual faculty reviews, scheduling interviews and circulating material to faculty, and communicating and coordinating with multiple faculty.

·       Plan and arrange meetings and/or events and communicate arrangements to appropriate parties.

·       Cross-train, work as a team and be able to serve as backup for other Dean’s office team members as needed. 

·       Arrange necessary and extensive travel reservations and itineraries; anticipate and prepare background material as needed; complete travel documentation process including entering trips into the Concur Travel System and the College of Law travel approval site to seek reimbursement for traveler.

·       Prepare classroom materials, notes, course descriptions, examinations, best/model answers, grade sheets, and other course materials; post Canvas notices and first assignments on behalf of faculty

·       Open and review incoming mail and respond to routine inquiries. 

·       Physical presence at the workplace is an essential function of this position. 

·       Other duties as assigned that support the goals of the department/College of Law.

Minimum Qualifications

Bachelor’s degree in Business or in a field pertinent to work unit and one (1) year of directly related administrative experience; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved. 

Desired Qualifications

·       Experience working with confidential information or files 

·       Experience in multitasking in a fast-paced team environment 

·       Demonstrated knowledge of standard office policies and practices 

·       Evidence of effective communications skills 

·       Experience in a higher education environment 

·       Experience in working with diverse populations

·       Experience in making travel arrangements and reimbursements – knowledge of Concur Travel System a plus 

·       Experience in work that requires organization and attention to detail 

·       Experience in handling multi-line phones 

·       Experience in using Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and internet research 

·       Experience with proper grammar usage, spelling, composition, punctuation and proofreading 

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse. Required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds. Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. Ability to communicate to perform essential functions. Use standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor and mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Department Statement

Led by Dean Doug Sylvester, the Sandra Day O’Connor College of Law at Arizona State University is one of the country’s preeminent law schools. Ranked a top 9 public law school and No. 25 nationally by U.S. News & World Report; ASU Law provides comprehensive and personalized legal education through graduate programs with a wide range of courses, popular focus areas, and unique experiences. The law school ranks Top 20 in the nation for job placement and No. 1 in the state for student outcomes. Located in a state-of-the-art building in downtown Phoenix, ASU Law is steps away from the legal, political, and economic heart of Arizona. For more information, visit law.asu.edu.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 80,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

To apply please go to www.asu.edu/asujobs/ see Req Id# 68353BR