Administrative Fellow - 118277

The application documents of this posting have been updated as of 9/7/22.

The Administrative Fellowship at UC San Diego Health is a one-year program that provides on-the-job training in the skills and responsibilities required of an administrator in a major academic health system. The Fellow reports directly to the Chief Quality and Patient Safety Officer and the Chief Administrative Officer, Cardiovascular Institute, with executive sponsorship by the Chief Operating Officer. The Administrative Fellow assumes increasingly high levels of responsibility by working collaboratively with the Executive Team, administrators, staff, faculty, and other key stakeholders at all levels of the organization on strategic projects and initiatives. The Fellow will have the opportunity to participate in executive meetings, lead committees, participate in day-to-day health system operation, and jumpstart a career in healthcare administration. As a fellow, the individual will be a representative of UC San Diego Health and should exemplify our core values: quality, caring, integrity, creativity, and teamwork.

PRIMARY RESPONSIBILITIES:

Participate in Rotations and Committees across the System

The first phase of the Fellowship consists of rotations through all major departments and service lines within the Health System to educate and orient the Fellow to the organization. The Fellow will rotate with each member of the executive team, meet with department managers and key faculty, participate in committee meetings and councils, shadow organizational leaders, and work on projects. The rotation experience allows the Fellow to experience and observe different managerial styles and develop a better understanding of challenges within an academic medical center.

Lead Projects and Strategic Initiatives

After rotations are complete, the Fellow is encouraged to use the remaining appointment time to focus on projects and management experience based on the priorities of the organization and the specific interests and growth opportunities for the Fellow. In the second half, the Fellow is required to manage higher-level projects with senior leaders and executives that may include:

• Ambulatory or inpatient operations
• Strategic planning
• Business plan development
• Health equity, diversity and inclusion
• Program design and implementation
• Patient flow and capacity management
• Population health and value-based care initiatives
• Policy evaluation and procedure development
• Operational flow processes and workflow analysis
• Financial impact and budget review
• Compliance and regulatory assessment
• Utilization management analysis

Learn from Executive/Senior Mentors

The Fellow will report directly to executive level leaders and is expected to be organized, observant, engaged, and curious to learn the necessary skills and principles to succeed in a career in healthcare administration. The primary goal of these interactions is to develop strong relationships with leaders to help the Fellow succeed post-fellowship. Engage in Professional Development Opportunities and Skill-building

The Fellow is expected to embody integrity and embrace our high-reliability mission by engaging in professional development courses and training, including but not limited to ACHE Congress, Lean Six Sigma Training, HR Professional Development Courses, and Epic Training.

• Obtained or will have obtained a graduate degree (MHA, MHSA, MBA, MPH, MSN, or equivalent) between July 1, 2021 and July 1, 2023.

• Graduate school GPA of 3.5 or higher.

• Excellent ability to communicate effectively in both written and verbal presentations.

• Resume/CV

• Two letters of recommendation, one from each of the following:

  • Academic
  • Professional

• One-page, single-spaced personal statement which addresses career goals, why you are applying to UC San Diego Health, and what you hope to gain from the Administrative Fellowship program.

• Graduate School Transcript(s); must be official document(s), and must be uploaded to the UC San Diego Health portal at the time of application submission by Friday, September 30th 2022 at 11:59pm PDT.

If you experience difficulties uploading your Graduate School Transcript and Letters of Recommendation, please email your documents to adminfellow@health.ucsd.edu, referencing #118277 Administrative Fellow.

• Build effective relationships with stakeholders of all levels, including staff, Directors, Administrators, Executives, and external partners.

• Manage, plan, and administer a range of administrative operations and projects, including budgetary financial management, human resources, marketing and communication, resource allocation, supply chain, IT, facilities, etc.

• Independently use healthcare skills such as data analysis, financial analysis, project management principles, and strategic planning.

• Perform effectively in a fast-paced environment and thrive in a deadline-driven environment.

• Assess medium to complex situations, identifies desired improvements, works with clients to address issues and implement solutions in alignment with strategic goals.

• Understand and utilize the concepts of lean methodology.

• Develop advanced PowerPoint presentations, proficiently use Microsoft Office, and learn new software and management tools, as needed.

• Employment is subject to a criminal background check and pre-employment physical.

• Must be able to work various hours and locations based on business needs.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and and dozens of outpatient clinics. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.