Administrative Specialist, Senior

Overall Job Objective

Description

If you are reading this ad, you might be like many Americans who are re-thinking their priorities. Are you tired of being under-appreciated or overlooked in your current role? Want to know a secret?? There is an amazing employer right in the heart of historic Florence, Arizona! It just might be time for a change of scenery where you can make a difference and benefit from an employer who takes care of and values its people.
Pinal County proudly invests every day into the future of our 2000 employees, and we have the best employees! We offer a suite of impressive benefits including retirement plans that are some of the best Arizona has to offer!

• A team of amazing people who are committed to making Pinal County a great place for its citizens and its employees
• Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From; Some with Zero Employee Premium Cost
• Dental and Vision Plans
• Telehealth
• Retirement Plans with Employer Contributions - Guaranteed Lifetime Benefit!
• Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education
• Tuition Reimbursement Program
• Alternative Work Schedules
• Paid Vacation And Sick Leave
• Ten Paid Holidays
• Civil Service Leave
• Van Pool Options
• Short-Term Disability - Employer Paid
• Basic Life Insurance - Employer Paid
• Paid Sabbaticals After 15 Years of Continuous Service
• Flexible Spending Accounts for Dependent Care and Medical Expenses
• Employee Assistance Program & Wellness Program
• Suite of Voluntary Benefit Options including additional Life, Accident, Critical Illness and Cancer Insurance

Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job.
Read more about the position and see if it is a good match for you:
Notice to applicants:
The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval. Example of Duties

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.
TYPICAL CLASSIFICATION ESSENTIAL DUTIES:

• Confer with department personnel to provide technical advice and to resolve problems.
• Confer with staff to outline work plan and to assign duties, responsibilities, and scope of authority.
• Determine feasibility of initiating new programs and expanding existing programs.
• Develop and implement procedures and operations.
• Direct and coordinate activities of department personnel.
• Establish work plan and staffing.
• Supervise staff as assigned.
• Review projects or plans to determine time frame, funding limitations, and procedures for accomplishing project, staffing requirements, and allotment of available resources to various phases of project.
• Prepare reports for management, client, or others.
• Coordinate activities with activities of government regulatory or other governmental agencies.
• Negotiate and respond to grants and contracts.
• Prepare and process federal and state grant application for funding.
• Manage and oversee programs, plans, and studies.
• Coordinate and facilitate committee meetings and public outreach events and activities.
• Review status reports prepared by personnel and modify schedules or plans as required.
• Respond to inquiries or complaints from customer, regulatory agencies, or members of the business community.
• Analyze departmental financial or project data and make recommendations.
• Arrange for recruitment or assignment of personnel.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

Minimum Requirements

MINIMUM REQUIREMENTS TO PERFORM WORK:

• Associate's degree in Business Administration, Public Relations, Statistics, or a closely related field.
• Two (2) years of progressively responsible administrative work experience.
• Valid Arizona State Driver's License may be required.
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

Employment is contingent upon successful completion of a criminal background check and verification of work history, academic credentials, licenses, and certifications as applicable. Supplemental Information

Knowledge, Skills and Abilities:

• Knowledge of administration, budgeting, and program management.
• Knowledge of statistical surveying techniques and their application.
• Knowledge of community resources.
• Knowledge of grant writing procedures.
• Knowledge of guidelines, regulations, and statutes affecting the department.
• Knowledge of word processors, microcomputer systems, and other office machines.
• Knowledge of principles and practices of administration, management, and supervision.
• Knowledge of research practices, business English, and report writing.
• Skill in using management techniques and practices.
• Skill in preparing reports and operating modern office equipment.
• Skill in planning, organizing, and supervising the activities of others.
• Skill in analyzing and interpreting financial reports.
• Skill in representing the department or division.
• Ability to supervise and administer.
• Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
• Ability to follow written and verbal instructions.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships with employees, other agencies, and the public.

PHYSICAL DEMANDS:
The work is sedentary, requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to finger, reach, perform repetitive motion, hear, speak, and demonstrate mental and visual acuity.
WORK ENVIRONMENT:
Work is performed in a relatively safe, secure, and stable work environment.