Assistant to Vice Provost

Assistant to Vice Provost Arizona State University University College Office Dean Campus: Tempe 65075BR

Job Description:

Under administrative direction, serves as the primary point of contact for the Vice Provost for Academic Innovation and Student Achievement and Dean of University College. This position will manage complex projects, travel schedules, special events, and correspondence, while maintaining collegial and collaborative relationships with hundreds of partnering institutions and organizations. The focus of this job centers around producing timely results that are high quality and accurate. This individual Performs varied advanced secretarial and administrative work unique to the work unit requiring initiative and independent judgment. Benefiting from an analytical, inquiring and critical mind, this job requires imagination and strong problem-solving skills. The job requires an ability to deal with systems and ideas and all of that in an organized and self-disciplined way. It also requires that serious consideration be given to all possibly related facts and potential problems. This job demands deep knowledge and expertise and to do it successfully depends on understanding detailed information. Intellectual confidence is important in this job and to do it well requires close, hands-on involvement, careful follow-up and very disciplined, and limited, delegation. This individual handles problems and non- routine situations by determining the approach or action to take and interprets guidelines, procedures, policies and practices. Incumbents will have contact with high- level administrative offices requiring use of business vocabulary, tact, discretion and judgment. By offering an engaging and rewarding work environment, this role elevates opportunities to experience professional satisfaction and develop an understanding of the role played in student success.

Salary Range $53,600 - $64,000 per year; DOE

Close Date 22-January-2021

Essential Duties Advises and stays current on the Vice Provost's portfolio in order to provide support for the reporting units Reviews and prioritizes confidential incoming mail and email, social media tools used by the office, as well as telephone and in-person inquiries Coordinates projects as directed by the Vice Provost, to include creation of presentation documents (PowerPoint) drafting communication (Word) and tracking progress (Excel, project management software) Requires an in-depth understanding of office and university policies Acts on behalf of the Vice Provost and in the implementation of plans, policies and procedures Maintains detailed record keeping system to track upcoming deadlines and work for the Vice Provost Maintains the Vice Provost's calendar by coordinating and scheduling meetings, paying attention to time -sensitive issues and other challenges that necessitate close communication to provide maximum support and efficiency Coordinates travel arrangements, including preparation of itineraries and accommodations; prepare and submit travel authorization s and reimbursement requests Coordinates special meetings for the Vice Provost obligations and deadlines ensuring access to appropriate materials and documentation for upcoming meetings and events Prepares research, reports, presentations, memos, and other sensitive documents Stays abreast of the priorities and status of projects and follows up on pending matters Assists the Vice Provost with confidential and highly sensitive projects, including service on committees Coordinates arrangements for hosting of meetings, programs, retreats, and guest speakers Composes correspondence involving judgment for non-routine, significant inquiries and problems Performs special assignments as instructed by the Vice Provost in the office

Minimum Qualifications Bachelor's degree in Business Administration or a related field and five (5) years of experience in administrative support; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Desired Qualifications Experience with executive support Evidence of effective writing, editing, and verbal communication skills Evidence of preparing high-quality presentations (PowerPoint, Adobe) Experience in project coordination Experience working in a fast-paced deadline driven environment Demonstrates knowledge of academic and administrative policies and procedures Experience working in higher education Experience in managing calendars and organizing complex travel schedules Experience in dealing with confidential and sensitive information Experience in coordinating and prioritizing work and activities of self and others Experience in organizing resources and establishing priorities Experience in establishing and maintaining effective working relationships Experience in computer software (Microsoft Office, PeopleSoft, Concur Travel) Experience in using dynamic communication technologies and shared documents (Google Docs, online meeting software such as Zoom) Experience in analyzing and comprehending complex issues Experience in coordinating and organizing meetings and/or special events Experience in problem solving and decision-making Working Environment Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse Required to stand for varying lengths of time and walk moderate distance s to perform work Occasional bending, reaching, lifting, pushing and pulling up to 25 pounds Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts Communicate to perform essential functions Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse Required to stand for varying lengths of time and walk moderate distance s to perform work Occasional bending, reaching, lifting, pushing and pulling up to 25 pounds Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts Communicate to perform essential functions Drives University vehicle and/or cart to campus site Department Statement Historically, University College offers students a range of academic services, such as tutoring, career and major exploration classes, success courses, and college transition programs like ASU’s First Year Success program, among others. These programs and initiatives were conceived to support ASU’s goal of improving student retention and persistence toward graduation. Today, University College is going through an exciting reinvention, focused on broadening its offerings for all learners from every major and at any stage of their academic journey. University College’s goal is to disrupt the 20th century model of higher education by: Designing personalized learning experiences to end achievement disparities for students of all backgrounds. Designing for an integrated work and learning future. Designing services to support learners at scale by using design thinking, analytics, automation, and intelligent systems. University College is guided by 5 key design principles: learners first, be bold, simplify, personalize, and collaborate. A wide range of new programs and services are currently under development. ASU Statement Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 80,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law. Notice of Availability of the ASU Annual Security and Fire Safety Report In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456. Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services. Employment Verification Statement ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. Background Check Statement ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check. Instructions to Apply Application deadline is 3:00PM Arizona time on the date indicated. Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated. Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.