Asst Director Operations

Arizona State University

Asst Director Operations

School Of Earth & Space Explor

Campus: Tempe

103007BR

Job Description

An integral part of the School of Earth and Space Exploration Headquarters Leadership Team, this position develops, manages, and controls the business operations. This includes budgeting, accounting, supervision of staff, strategic planning, inventory control, and internal processes. We are looking for an individual who is a highly motivated and highly effective team leader with financial acumen, excellent organization and communication skills. Arizona State University offers a comprehensive benefits package at very competitive rates to enhance the total compensation of its staff. This package includes flexible work schedules, low-cost health and life benefits, a wellness program for preventative health education and screenings, tuition waiver for benefits-eligible staff members, as well as tuition reduction for their spouses, and dependents, a disability and leaves program for income protection, employee assistance for free and confidential behavioral health services, volunteer and professional development release time, disability resources and a retirement program designed to promote long-term savings and provide income upon retirement.

Salary Range

$88,000 - $96,000 per year; DOE

Close Date

05-August-2024

Essential Duties

• Provides fiscal oversight and management for all non-sponsored accounts in the School.
• Coordinates preparation of administrative and financial reports, including monthly, quarterly and annual accounting reports and financial statements for review by Directors. 
• Develops, implements, and assesses internal account and financial controls to manage department’s revenue and operations.
• Provides analysis of operations to target areas for improvement and works with applicable responsibility area leaders in implementing change.
• Interprets statistical, financial management planning data for decision-making and strategic planning.
• Works closely and cooperatively with leadership team to develop operational and financial outcome measures, related tracking and monitoring systems and a mechanism to integrate efforts throughout the College.
• Supervises Financial Team includes oversight of front office operations.
• Prepares and coordinates major operational and specialized budgets, provides budget projections, analyses and recommendations for allocation of department resources.
• Develops and maintains state, local and capital budget processes; establishes, monitors and implements corrective actions as appropriate to ensure ongoing adherence with sound internal control practices for judicious use of funds in accordance with all applicable standards, policies, requirements and regulations.
• Inputs and directs departmental annual budget planning; quarterly forecasting ABOR and coordinates audits
• Participates in development, review, and revision of operational and administrative policies, practices and procedures to ensure consistency and coordination with University, legislative, federal and other applicable requirements.
• Develops and supervises staff; works closely and cooperatively with OHR and college based human resource staff to coordinate, monitor and implement human resource activities to ensure consistency in application and adherence with policies, practices and regulations.
• Inputs and directs departmental annual budget planning; STAR forecasting and coordinates audits
• Reviews, monitors, and initiates actions appropriate to ensure ongoing compliance with established procurement and contract administration policies, standards and regulations; prepares regular and periodic reports of activities.
• Manages the development and coordination of special projects and assumes other duties or projects as directed.

Minimum Qualifications

Bachelor’s degree in Business Administration, Public Administration, Finance, Accounting or closely related field AND five (5) years experience in financial operations, which includes one year of supervisory experience; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Knowledge of accounting, budgeting and fiscal management.
• Knowledge of ASU’s standard business and procurement practices.
• Knowledge of budget management methods and techniques.
• Knowledge of the principles of organizational, financial, and supervisory practices and techniques.
• Experience in performing detailed and complex numerical computations and reports, including analysis and evaluation of budgets, planning and other management information systems.
• Ability to prepare, audit, understand and interpret complex financial and budgetary management reports.
• Evidence using ASU financial/administrative systems (Workday, Analytics, PeopleSoft, iFAS, Concur).
• Experience in planning, time management, analyzing and coordinating activities and establishing priorities.
• Experience in effectively managing, supervising and evaluating assigned staff.
• Ability to develop and maintain cooperative working relationships both within and across organizational areas.
• Experience using Microsoft Office and Excel applications.
• Ability to work effectively in an environment subject to quickly changing priorities and short deadlines.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Occasional bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions. 
• We offer our employees a hybrid work schedule after the training period is complete.

Department Statement

At the School of Earth and Space Exploration Headquarters, we are a team of solution-focused professionals with great pride in our work and culture. We are serious about our work and set high expectations for our service to our students, faculty and researchers, but in a positive, collaborative manner and we are supported by our leaders who set innovative visions. We embrace flexibility and our success is collective: individual talents and perspectives centered around the importance and impact of our work. SESE is committed to high-impact scientific discovery.

We ask important questions with deep consequences, and our researchers aren’t afraid to explore the great unknowns of the Earth, our Solar System and the Universe beyond. We offer bachelors, masters and doctoral degrees; provide unique research opportunities; collaborate across disciplines; and engage with the community. We invite you to explore all that the School of Earth and Space Exploration has to offer.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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