Attendance & Assessment Technician

Under supervision, the Attendance and Assessment Technician is responsible for performing clerical duties related to student attendance accounting and record-keeping to assure accurate Average Daily Attendance (ADA) reporting for the regular and independent studies program; verify excused and unexcused absences; work with attendance action group to improve and motivate students attendance; organize and support assessment of student learning for incoming and Independent Studies students; serve as a liaison and technical resource regarding student attendance, discipline and related issues, policies, procedures, rules and regulations.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Perform clerical duties related to student attendance accounting and record-keeping to assure accurate ADA reporting for regular and Independent Studies program; compile information and prepare and maintain various attendance records and reports; review attendance data, records and reports for completeness, accuracy, and compliance with established guidelines.
• Process and verify student absence information from parents, teachers, and others; operate and maintain the automated attendance calling system daily to assure parents are informed of student absences; post student absences to calling system.
• Serve as a liaison between students, parents, staff and outside agencies regarding student attendance and discipline; initiate and receive phone calls; resolve attendance issues and conflicts in a proper and timely manner; refer student attendance problems to counselor or administrators as appropriate.
• Provide technical assistance to students, parents, staff, and outside agencies concerning student attendance matters; respond to inquiries and provide technical information concerning student absences, tardiness, discipline, progress and related laws, rules, regulations, policies, and procedures.
• Input, update and scan student attendance, discipline, and other data in an assigned computer system; establish and maintain automated records and files; initiate queries, manipulate data and generate a variety of computerized attendance lists and reports.
• Prepare, process, and distribute Saturday School, suspension and other disciplinary forms and documents for student tardiness and truancy as directed.
• Collaborate with attendance action group to improve and motivate student attendance.
• Organize and support assessment of student learning for incoming and Independent Studies students
• Compile and duplicate attendance materials and information; prepare, distribute, collect, and process forms, applications, notices, and other documents required for attendance accounting and record-keeping; collect signatures as needed; duplicate and distribute materials as requested.
• Compose and mail letters and other correspondence concerning student attendance, tardiness, and other issues independently or from oral instructions as appropriate.
• Operate a variety of office equipment including a calculator, fax machine, copier, computer, scanner and assigned software; perform minor maintenance and repairs on equipment as needed.
• Process and clear absences in response to field trips, sports events and corrections as needed.
• Provide information or arrange for student meetings in response to requests from law enforcement, social service, and other governmental agencies as appropriate.

• Monitor inventory levels of forms and other attendance materials; order, receive and maintain adequate inventory levels of materials.

• Performs other related duties as assigned.

Knowledge of:

• Modern office practices, procedures, and equipment.
• Record-keeping and report preparation techniques.
• Oral and written communication skills.
• Data control procedures and data entry operations.
• Interpersonal skills using tact, patience, and courtesy.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Telephone techniques and etiquette.

Ability to:

• Operation of a computer and assigned software.
• Perform clerical duties related to student attendance accounting and record-keeping to assure accurate ADA reporting.
• Verify excused and unexcused absences.
• Serve as a liaison and technical resource regarding student attendance, discipline and related issues, policies, procedures, rules, and regulations.
• Organize and maintain records for student assessment purposes.
• Maintain records and prepare reports.
• Utilize a computer to input data, maintain automated records and generate computerized lists and reports.
• Ability to apply agency and school district methods, procedures, policies, and terminology used in student attendance processing, accounting, and related disciplinary functions.
• Interpret, apply, and explain rules, regulations, policies, and procedures.
• Type or input data at 45 words per minute from clear copy
• Meet schedules and timelines.
• Understand and follow oral and written instructions.
• Communicate effectively both orally and in writing.

A typical way of obtaining the knowledge, skills, and abilities outlined above is graduation from high school or a GED AND two (2) years education and/or experience in a clerical/office environment which includes operational skills listed above and/or six (6) months hands-on work experience tracking and monitoring attendance using Student Information System - Chancery or a similar system.

VALUE-BASED BEHAVIORS

Listens attentively to others. Asks clarifying questions to gain a better understanding of the other persons views and underlying assumptions
Works effectively in a team environment and actively participates in joint problem solving; willingly cooperates with co-workers
Identifies and takes advantage of opportunities for personal and professional development
Attends work consistently and punctually. Arrives to meetings prepared and on time; honors work commitments; follows through on what was agreed upon; meets deadlines
Honors the private and confidential matters of co-workers. Protects the proprietary information of MAAC systems
Follows rules, regulations, and policies; positively contributes to implementing changes
Deals with issues directly, in a respectful and timely manner. Focuses on resolving the issue while not criticizing the person. Follows rules, regulations, and policies; positively contributes to implementing changes

HEALTH STATUS

Must have a physical examination, TB clearance and a drug screen by a doctor/clinic designated by MAAC as well as immunization records for influenza*, pertussis and measles as required by state and federal regulations prior to the first day of employment.

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this class, an employee is regularly required to stand, walk and sit, talk or hear both in person and by telephone, uses hands to finger, handle or feel objects or controls, reach with hands and arms. An employee also is regularly required to stoop, kneel, bend, crouch or crawl, climb or balance and lift up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret information; analyze and solve problems; observe and interpret people and situations; use basic math; learn and apply new information or skills; work under intensive deadlines and interact with MAAC management, administrators, staff, teachers, parents, family members, children and others encountered in the course of work.

BACKGROUND CLEARANCE

All positions are subject to a background/education check, DMV check, NSOR, exclusion and debarment checks prior to hire and periodically throughout employment as required by various funding sources.

Note: California Start law requires background criminal checks on anyone who works in a licensed childcare facility who is not a client. Must have or obtain a current criminal background check clearance, signed criminal record statement, and signed Acknowledgement to Report Child Abuse form prior to the first day of employment.

TRANSPORTATION

Must have and maintain a valid California Drivers License, daily use of a personal, insured vehicle, and have and maintain a motor vehicle driving record acceptable to MAACs insurance carrier. Incumbents will be enrolled in the California DMV Pull Program.