Glendale Elementary School District #40
Glendale, Arizona, United States
Attendance Secretary
Posted over 1 month ago
Job Description
Database6
Attendance Secretary
Job Description Glendale Elementary School District
Purpose Statement
Attendance Secretary
The job of Attendance Secretary is done for the purpose/s of collecting and maintaining student attendance information at the assigned site; meeting district, state and federal requirements relating to attendance processes including parent notification; preparing and distributing attendance reports and materials; and providing clerical support at school site.
Essential Functions
Communicates with parents, students, staff, etc. in person, by telephone or letter for the purpose of providing information on a variety of attendance issues and meeting district and state absence notification requirements.
Ensures accuracy of attendance records, including verification of forgeries and truancies for the purpose of complying with State laws governing attendance accounting.
Evaluates situations (e.g. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
Maintains a variety of attendance records, schedules, and files (manual and computer) (e.g. contact and telephone logs, memos, etc.) for the purpose of documenting and/or providing reliable information.
Perform detailed student scheduling data entry functions (e.g. multiple period student placement and changes, etc.) for the purpose of tracking student safety, attendance, and data achievement.
Prepares a variety of reports and written materials (e.g. standardized and special attendance reports, letters to parents, etc.) for the purpose of conveying information regarding school and/or district activities and procedures.
Processes documents and materials (e.g. withdrawal grades; attendance records, etc.) for the purpose of disseminating information to appropriate parties.
Responds to inquiries from a variety of individuals (e.g. staff, parents, probation officers, other schools, and/or students, etc.) for the purpose of providing information and/or direction as may be required.
Other Functions
Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare and maintaining a secure office environment.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment using pertinent software applications; preparing and maintaining accurate records; performing basic bookkeeping and record keeping; adhering to safety practices. Bilingual in English/Spanish preferred.
Attendance Secretary
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; office methods and practices; business telephone etiquette.
ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize specific, job-related equipment. Some problem solving may be required to identify issues and select action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; meeting deadlines and schedules; adapting to changing work priorities; maintaining confidentiality; displaying patience and a sense of humor; and working as part of a team; working with constant interruptions; adapting to changing work priorities.
Responsibility Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; operating within a defined budget. Utilization of resources from other work units may be required to perform the job's functions. There is a continual opportunity to impact the organization's services.
Work Environment
The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. The job is performed in a generally hazard free environment.
Experience:
Education:
Equivalency:
Job related experience is required.
High school diploma or equivalent.
.
Required Testing: Certificates and Licenses Pre-employment Proficiency Test
Continuing Educ. / Training: Clearances
Measles/Rubella Immunity/Vaccination, IVP Fingerprint Clearance Card Required, Valid form I-9
FLSA Status Approval Date Salary Grade Non-Exempt 18
Attendance Secretary
Job Description Glendale Elementary School District
Purpose Statement
Attendance Secretary
The job of Attendance Secretary is done for the purpose/s of collecting and maintaining student attendance information at the assigned site; meeting district, state and federal requirements relating to attendance processes including parent notification; preparing and distributing attendance reports and materials; and providing clerical support at school site.
Essential Functions
Communicates with parents, students, staff, etc. in person, by telephone or letter for the purpose of providing information on a variety of attendance issues and meeting district and state absence notification requirements.
Ensures accuracy of attendance records, including verification of forgeries and truancies for the purpose of complying with State laws governing attendance accounting.
Evaluates situations (e.g. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
Maintains a variety of attendance records, schedules, and files (manual and computer) (e.g. contact and telephone logs, memos, etc.) for the purpose of documenting and/or providing reliable information.
Perform detailed student scheduling data entry functions (e.g. multiple period student placement and changes, etc.) for the purpose of tracking student safety, attendance, and data achievement.
Prepares a variety of reports and written materials (e.g. standardized and special attendance reports, letters to parents, etc.) for the purpose of conveying information regarding school and/or district activities and procedures.
Processes documents and materials (e.g. withdrawal grades; attendance records, etc.) for the purpose of disseminating information to appropriate parties.
Responds to inquiries from a variety of individuals (e.g. staff, parents, probation officers, other schools, and/or students, etc.) for the purpose of providing information and/or direction as may be required.
Other Functions
Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare and maintaining a secure office environment.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment using pertinent software applications; preparing and maintaining accurate records; performing basic bookkeeping and record keeping; adhering to safety practices. Bilingual in English/Spanish preferred.
Attendance Secretary
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; office methods and practices; business telephone etiquette.
ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize specific, job-related equipment. Some problem solving may be required to identify issues and select action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; meeting deadlines and schedules; adapting to changing work priorities; maintaining confidentiality; displaying patience and a sense of humor; and working as part of a team; working with constant interruptions; adapting to changing work priorities.
Responsibility Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; operating within a defined budget. Utilization of resources from other work units may be required to perform the job's functions. There is a continual opportunity to impact the organization's services.
Work Environment
The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. The job is performed in a generally hazard free environment.
Experience:
Education:
Equivalency:
Job related experience is required.
High school diploma or equivalent.
.
Required Testing: Certificates and Licenses Pre-employment Proficiency Test
Continuing Educ. / Training: Clearances
Measles/Rubella Immunity/Vaccination, IVP Fingerprint Clearance Card Required, Valid form I-9
FLSA Status Approval Date Salary Grade Non-Exempt 18
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