Bookstore Manager

TITLE: Bookstore Manager FTE: 1.0

FLSA STATUS: Non Exempt HOURS PER DAY: 8

WORK CALENDAR: 261 days

COMPENSATION: Classified Non Exempt Compensation Guide (Starting at $19.40/hour)

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. To plan and direct the operations of the high school bookstores performing work under general direction, while carrying out school policies and procedures and to comply with rules and regulations set forth by the Uniform System of Financial Records.

2. Responsible for ordering, receiving, identifying, issuing, collecting, and taking inventory of all textbooks and workbooks.

3. Keeps accurate records and ledgers and is responsible for all receipts and disbursements of monies from student activity and auxiliary funds.

4. Prepares summaries and reports on daily, monthly, and annual basis or as required.

5. Prepares daily bank deposits.

6. Issues all checks from student activity and auxiliary operations accounts, as required.

7. Issues and accounts for all cash boxes needed for extra-curricular activities and fundraising projects.

8. Accounts for purchase orders as required and troubleshoots discrepancies with vendors and resolves disputes in a timely manner.

9. Assists in the organization and supervision of student registration and check-out procedures as well as other yearly activities.

10. Purchases, receives, stores, sells, and accounts for student school supplies and locks; maintains records of student loans, grants, and scholarships; handles and accounts for the sales for such items as yearbooks, photos, caps/gowns, rings, and game tickets; stores and handles fund-raising project supplies for various organizations, maintains and issues parking stickers.

11. Prepares records for audit.

12. Assists in emptying lockers, removes and replaces locks as needed.

13. Reconciles student activities account balances and tracks progress of fundraisers.

14. Receives and deposits extracurricular tax credit funds.

15. Supervises and trains new employees.

16. Maintain confidentiality of information regarding students, staff, parents and school issues

17. Provide a welcoming atmosphere for students, staff, parents and community

18. Perform responsibilities in an ethical and professional manner

19. Maintain punctual and regular attendance

20. Perform other related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability required

Education / Certificate

1. Must possess a high school diploma or equivalent and two years of experience in bookkeeping or sales preferred

2. Must have and maintain a valid IVP Arizona Fingerprint Clearance Card

Experience

1. Must possess the ability to operate a cash register, calculator, and computer; a working knowledge of bookkeeping procedures

2. Must possess necessary managerial and organizational skills while working with patrons, students and staff of the district

Communication Skills

1. Must possess an ability to communicate effectively with students and parents.

Computer Skills

1. Must possess a background and experience in computer operations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must be able to push, pull or lift weights up to 50 pounds.

2. Must be able to bend, squat, kneel for inventory

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must be able to tolerate a semi-private working environment

2. Must be able to tolerate prolonged periods of sitting and computer work

GBA EQUAL EMPLOYMENT OPPORTUNITY

The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.