BUSINESS OPERATIONS SPECIALIST

Business Operations Specialist

Arizona State University

The School of Biological and Health Systems Engineering

104435BR

Campus: Tempe

Job Description

The School of Biological and Health Systems Engineering is seeking a highly motivated, outgoing, and dynamic Business Operations Specialist to perform business operations functions and support human resource duties in a high-paced and complex department that supports a diverse group of faculty, staff and students. This position is an exciting opportunity for a highly skilled and motivated applicant to be part of the School of Biological and Health Systems Engineering business team. 

Under the direction of the Business Operations Manager, Sr., the Business Operations Specialist is a key contributor to the unit, performing financial transactions, purchasing duties, travel processes, analysis and supporting human resource functions. The incumbent will maintain effective working relationships with faculty, staff, students and vendors; handle confidential and sensitive information; use software applications as it applies to position; be proficient in policy and procedure; simultaneously manage multiple projects; multi-task in a team environment; and work collaboratively and effectively with faculty and staff in an environment subject to rapidly changing priorities.

Salary Range

$50,000-$57,930 per year; DOE

Close Date

23-September-2024

Essential Duties

• Process purchase and payment of goods and services, travel reimbursement and Pcard transactions in accordance with established procurement and financial policies.
• Initiates and enters journal entries for cost allocations and transfers.
• Process reimbursements and accounting transactions in ASU and Foundation financial system ensuring compliance with donor intent.
• Serves as the first level of review for all travel authorization requests and expense submissions. 
• Manage purchasing card including purchases, reconciliation and/or reallocations.
• Conduct account management through reconciliation, reporting and data analysis utilizing WorkDay regularly and at month end close. 
• Develops recommendations for implementation of procedures for daily operations of assigned functions according to established policies; prepares and updates internal manuals. 

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Seven (7) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Demonstrated knowledge of purchasing and financial policies and procedures.
• Demonstrated knowledge and understanding of travel authorizations and reimbursements.
• Experience with university procurement systems (such as WorkDay, SunRISE, P-Card).
• Experience in multi-tasking in a team environment.
• Experience working effectively in an environment subject to tight deadlines and quickly changing priorities.
• Evidence of effective communication skills.
• Experience using Microsoft Office applications (Excel, PowerPoint, Word, Outlook).
• Experience in using customer service skills.
• Experience in higher education preferred.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Infrequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require the ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Department Statement

The Ira A. Fulton Schools of Engineering is the largest producer of engineering and technical talent in the nation and seeks to deliver a world-class learning experience for our students and to advance research and innovation – all at scale. We value and emphasize inherently interdisciplinary endeavors that leverage the breadth and depth of expertise among our outstanding faculty and have built a unique place for large-scale innovation characterized by foundational excellence and translational impacts. We are an engineering school on the rise at the most innovative university in the country and in the heart of the nation’s fifth largest metropolitan area. The scale of our faculty research interests and interdisciplinary mindset, combined with more than 48 graduate degree programs and 25 undergraduate degree programs, provide the foundation for knowledge generation and collaborative opportunities to advance new ideas. 

The Fulton Schools of Engineering, located across ASU’s Tempe and Polytechnic campuses, is comprised of seven schools based on academic programs and research areas. Fulton Engineering has a nationally recognized faculty that conducts research, instructs and mentors students, provides service to engineering, computing and technology professions and creates lasting impacts across local and global communities. 

The Fulton Schools of Engineering follows a framework of values designed to distinguish our practice and guide daily decisions in our academic, research, corporate engagement and entrepreneurial endeavors. These values influence how we recognize, reward and communicate our achievements. At the Fulton Schools of Engineering, we: 

• Cultivate excellence. 
• Deliver innovation that matters. 
• Encourage bold thinking. 
• Foster a community of learning and collaboration. 
• Build a foundation for all to be successful. 

Working at ASU has outstanding benefits that include: health, dental and vision insurance plans; ASU/UA/NAU tuition reduction for the employee and qualified family members; life insurance and disability programs; sick leave and holidays; state and optional retirement plans; access to ASU recreation and cultural activities, and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator. 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

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