Pinal County

Florence, Arizona, United States

Buyer

Posted over 1 month ago

Job Description

Overall Job Objective

Description

JOB SUMMARY
Perform buying work of moderate difficulty in the procurement of supplies, equipment, and service in compliance with County procurement codes.
Example of Duties

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.
TYPICAL CLASSIFICATION ESSENTIAL DUTIES:

  • Issue purchase orders in accordance to Pinal County Procurement Code, review department requisition, research applicable contracts, and solicit competitive quotes and supplier selection.
  • Procure complex and/or technical services and commodities by preparing, soliciting, evaluating, and negotiating contracts and determine if existing contracts are advantageous and appropriate or if a new solicitation (formal or informal) is required.
  • Administer the formal solicitation process (RFP, IFB, ROQ) which includes: identifying and coordinating development of scope of work, organizing pre-proposal conferences, chairing evaluation committee meetings, conducting consultant interviews and demonstrations, preparing award recommendation to the Board of Supervisors, issuing notices of award, and handling any post-award issues that may include coordinating, evaluating, and ruling on any formal protests.
  • Provide County stakeholders and the general public with guidance interpreting the Pinal County Procurement Code and make decisions pertaining to the application of procurement laws, policies, procedures, and practices in relation to the code.
  • Manage supplier relationships by investigating and resolving any contractual or performance problems by the use of phone, written correspondence, and/or facilitating face-to-face meetings.
  • Ensure maximum value for expenditures is achieved by conducting market research, cost/benefit analysis, contract negotiations and performing strategic forecasting of future requirements.
  • Mediate and resolve any disputes between suppliers, vendors, or contractors, and county stakeholders.
  • Research and interview potential new suppliers and determine viability, contractual status, and compatibility to current business model.
  • Evaluate and refine current procurement methodology by surveying other agencies, taking continuing education, and reviewing journals and publications for best practices.
  • Research and resolve supplier invoice and payment issues as required.
  • Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
  • Perform other related duties as required.
Minimum Requirements

MINIMUM REQUIREMENTS TO PERFORM WORK:

  • Bachelor's degree in Finance, Purchasing, Business Administration, or related field.
  • Two (2) years of purchasing and finance.
  • Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.
Preferred Qualifications:
Valid Arizona State Driver's License Supplemental Information

Knowledge, Skills and Abilities:

  • Knowledge of pertinent Federal, state, and local laws, codes, and regulations as they apply to area of assignment.
  • Demonstrated ability to successfully perform procurement tasks including but not limited to total cost analysis, pre-negotiation planning, contract negotiations, supplier management,
  • Knowledge of effective data research techniques, statistical analysis, report writing, and presentation skills.
  • Skill in utilizing personal computer software programs affecting assigned work and in compiling and preparing budget and financial reports.
  • Ability to establish and maintain effective working relationships with other department staff, management, outside agencies, community groups, and the general public.
PHYSICAL DEMANDS:
The work is light and requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. The work also requires the ability to finger, perform repetitive motion, hear, speak, demonstrate mental and visual acuity.
WORK ENVIRONMENT:
Work is performed in a relatively safe, secure, and stable work environment.
87581506

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