Clerical - Attendance / Registrar Clerk

Openings as of 7/7/2020
Secretarial/Clerical

• Clerical - Attendance / Registrar Clerk JobID: 776
Position Type:
Secretarial/Clerical/Attendance


Date Posted:
6/9/2020


Location:
Page Middle School
(High-Needs School)


Date Available:
ASAP


Closing Date:
Open until filled




TITLE: Attendance / Registrar Clerk

SALARY: Level 5 $14.33 - $15.84 DOE

QUALIFICATIONS:
• Operate standard office equipment including use of basic computer applications, use English in both written and verbal form, use correct spelling, grammar and punctuation, perform basic arithmetic.
• Office skills: typing, copy machine, telephone, bookkeeping procedures, knowledge of computers and calculator (Microsoft Office programs including Outlook, Power School, SAIS)
• Must have courteous telephone manners, the ability to communicate effectively with school personnel, parents, and students, good work attitude with a positive and pleasant disposition.
• Knowledge of state laws governing records and attendance
• Knowledge of School Procedures and District Policies
EDUCATION:
• High School Diploma or GED equivalent
• AA degree or 60+ college hours preferred

REPORTS TO: Principal

PERFORMANCE RESPONSIBILITIES:
• Maintain correct attendance data for each teacher and turn in reports as required by local and state offices.
• Maintain correct student records in computer and hard copies in cumulative folders
• Registers and withdraws students; review completed enrollment forms, send for student records and assist in determine teacher assignment of student/placement.
• Maintain office machines (Xerox, laminator, etc.)
• Address attendance issues and enrollment questions.
• Make necessary contact with parents of children with attendance problems; work with school/district liaisons for parent contact.
• Verify and sign all forms brought in by parents requiring enrollment information; i.e. DES forms, for court and other special services.
• Verify attendance and enrollment for Watch Group, counseling services, Dean, Principal and General Education Intervention (GEI) meetings.
• Run attendance reports and letters, and gather material need for referrals to City Attorney and Navajo Prosecutor.
• Pull files and information for General Education Intervention meetings and file GEI meeting notes.
• Assist school counselor with student information for requesting internal and external services
• Maintain a list of all new students to the school and/or district; maintain and prepare class lists.
• Assist Admin Assistant, school nurse, and other staff members as needed.
• Provide necessary secretarial responsibilities in the Admin Assistants absence
• Prepare student cumulative folders for following year
• Create yearly registration/enrollment packets; participate in yearly enrollment recruitment activities.
• Work with ELL, Gifted and Special Education departments in new enrollments; assist in obtaining records.
• Assist with McKinney-Veto registration packets; give out school supplies and backpacks to qualifying students.
• Fill out and file Coconino County School Absentee Surveillance worksheet as required by Coconino County.
• Monitor and maintain error reports for Power Schools.
• Attend Power School trainings and meetings.
• Monitor and maintain 45 Day Screening forms for new students.
• Answer phones and assist with daily mail.
• Takes attendance phone calls verifying absences and after school arrangements, maintain documentation accordingly.
• Sign in visitors and students with student check-out.
• The District reserves the right to amend this job description as necessary
• Other Duties as assigned
EVALUATION: Annually by Principal

TERMS OF EMPLOYMENT: As determined by board



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