Conciliation Court Case Coordinator

Overall Job Objective

Description

Pinal County offers:

• A team of amazing people who are committed to making Pinal County a great place for its citizens and its employees
• Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From; Some with Zero Employee Premium Cost
• Dental and Vision Plans
• Telehealth
• Retirement Plans with Employer Contributions - Guaranteed Lifetime Benefit!
• Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education
• Tuition Reimbursement Program
• Alternative Work Schedules
• Paid Vacation and Sick Leave
• Ten Paid Holidays
• Civil Service Leave
• Van Pool Options
• Short-Term Disability - Employer Paid
• Basic Life Insurance - Employer Paid
• Paid Sabbaticals After 5 Years of Continuous Service
• Flexible Spending Accounts for Dependent Care and Medical Expenses
• Employee Assistance Program & Wellness Program
• Suite of Voluntary Benefit Options including additional Life, Accident, Critical Illness and Cancer Insurance

Read more about the position and see if it is a good match for you:


HIRING SALARY RANGE
NOTICE TO APPLICANTS Example of Duties

• Conducts electronic legal research and reviews documents to locate cases that may be eligible for FSCC services, reviews a wide variety of case types including Family, Juvenile Dependency, Guardianship, Criminal, and Civil and informs court personnel, including judges, if there are concerns related to the legal matter.
• Prepares and uploads Minute Entries; writes legal correspondence; schedules hearings on court calendars and coordinates all services for FSCC staff; updates and maintains shared matrix calendar for use by FSCC Staff, Clerk of Superior Court Staff, Judicial Assistants, Judges, and other court personnel as needed; ensures correct data entry.
• Reviews case files to ensure adherence to and compliance with Arizona Revised Statutes and Family Court Procedural Rules.
• Compiles forms and other necessary documents to open files based on service type and provides information to assigned FSCC mediator/evaluator/counselor.
• Performs detailed background checks using complex databases including: DCS searches, Public Access, Spillman, and any other information that may be relevant to a particular case at the request of the Court.
• Monitors and takes appropriate action with all in-coming mail to FSCC, including postal mail, faxed communication, and emails; assures that the facility and equipment are maintained, submits work orders as necessary; may provide back up to other administrative staff.
• Scans documents and ensures that files are properly maintained.
• Coordinates and provides information to litigants via phone calls, emails, and in-person meetings; provides procedural information, assists clients with understanding and completing various forms and applications, answers questions and makes referrals to appropriate agencies when necessary.
• Assists Judicial Assistants and other court personnel as needed with inquiries about FSCC services and Family Court matters.
• Prepares correspondence, statistical data and activity reports including monthly and quarterly status reports.
• Attends meetings, conferences and workshops; participates in the accomplishment of organizational, departmental and workgroup goals and objectives.
• Exhibits a service orientation toward customers and maintains productive working relationships.
• Performs other related duties as assigned.

Minimum Requirements

• Associate's degree in business administration, social services, behavioral health, paralegal, or a related field; and
• Two years of experience in administrative or office support, preferably in a behavioral health or social services environment; or
• Any equivalent combination of training and experience that provides the required knowledge, skills and abilities is qualifying.
  

• A valid Arizona Driver's License at time of hire.
• Certification as a Notary Public required within 90 days of hire.
• Fingerprint Clearance Card required within 90 days of hire.
  
  
  

Supplemental Information

• State and Federal laws, regulations and statutes governing domestic relations and family cases.
• Microsoft Office applications, including, Outlook, Excel, and Access.
• Principles of records management.
• Communicate clearly, concisely, and professionally using excellent verbal and written skills.
• Maintain the integrity, professionalism, values, and goals of the Conciliation Court by assuring that all rules and regulations are followed, and that accountability and public trust are preserved.
• Maintain absolute confidentiality of work-related issues, consumer records, and restricted County information.
• Establish and maintain effective working relationships with team members, outside agencies, the courts, and the public.
• Work with diverse populations and interact professionally and effectively; work independently and as a team member.
• Maintain and safely operate a variety of office equipment including personal computer, multi-line phones, fax, copier, scanner.

WORKING CONDITIONS