Contract Facilities Administrator

Facilities Administrator will report to the Facilities Director, to administer Service Now request fulfillment, preventative maintenance, space planning requirements, project management and emergency response. Ensure timely and quality service delivery to clients. Provide direction to staff and service providers to ensure excellent coordination/execution of work within client environment with minimal disruptionThis will require a large amount of detailed data entry with accuracy. Helps maintain a clean, orderly and secure office environment as well as inventory control, mailroom functions and shipping/receiving.

THE ROLE:

• Manage site space planning, working closely with IT, HR, Executives and customers to meet space demand.
• Manage construction and renovations as required, working closely with contractors to ensure quality and timely project completion and budget management
• Work closely with property management ensuring site cleanliness, maintenance, repairs and life safety system compliance including maintaining communications as well as being a partner for crisis management, emergency response and business continuity.
• Create and complete work orders for equipment, issue/complete daily work orders, and follow up to ensure timely completion.
• Work with site CAD drawings, maintain and update or coordinate the updates.
• Manage site incoming and outgoing mail as well as shipping and receiving.
• Cut purchase requisitions, manage office supply inventory, storage rooms, maintain breakrooms, maintain site cleanliness and ensure sanitization.
• Work closely with HR, Recruiting and IT to help with new employee orientation as required.
• Back up executive assistant, receptionists and support Accounts Payable as needed.
• Other duties as directed.

REQUIREMENTS/CHARACTERISTICS:

• Minimum of two (2) years of facilities or business related experience.
• Must have the ability to lift up to 30 pounds.
• Must be detail oriented, organized with excellent interpersonal and customer service skills.
• Ability to interact effectively as a member of a team and work collaboratively with other departments, including the C-suite.
• Must be flexible and willing to assist with various functions. Word, Excel, Power Point, Outlook and other software as required. Service Now experience is a plus. Occasional after hours and weekend work as required.
• Familiarity and compliance with safety and OSHA requirements.

CULTURAL FIT (Our Core Values):

• Care (for everyone): We show compassion and contribute to the well-being and growth of those around us. We only pursue products that improve the financial lives of our clients.
• Act with Integrity (every time): We take the right action even when it is hard and even when no one is watching. We treat our employees, clients, and communities the way they wish to be treated.
• Get Better (every day): We innovate, iterate, and improve each day. We are creative, take thoughtful risks, and ultimately learn and recover from failures.
• COLLABORATE (with everybody): We strive to work together toward a common purpose by proactively sharing information and inviting participation. We recognize the perspective of various groups and embrace healthy, constructive debate.

WHY JOIN THE FREEDOM FAMILY?

• Fast, continued growth theres a lot of opportunity for advancement
• Voted a Best Place to Work multiple times by our employees, most recently #1 in Phoenix!
• Competitive compensation and benefits package!
• Leadership opportunities manage a team of your own!
• Benefits start within 30 days
• 401k with employer match
• 3 weeks paid vacation (increased with tenure)
• 9 paid holidays & 5 sick days
• Paid time off for volunteer work and on your birthday

This is your opportunity to be part of a growing company where dedicated professionals strive to help customers and each other succeed every day. If that sounds exciting to you, we want to talk to you. Apply today!