Coordinator (Emergency Medicine)

Extended Job Title
Coordinator (Emergency Medicine)

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
Performs supervisory and coordinative work in the operation of a specific program or departmental project. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and student assistants.

Requisition ID
30151BR

Optional Attachments
Transcript

Travel Required
Up to 25%

Major/Essential Functions

• Responsible for purchasing equipment & supplies for the chair, faculty and Research Division. This will be done with purchase orders, direct pay, etc. May process cost transfers when needed. Assigned a procurement card. Keeps and reconciles log, reviews account codes and submits for approval. Responsible for maintaining files and pertinent documentation on all orders and expenditures in the event of an audit. Reviews and takes action on outstanding balance in encumbrance report. Processes new fiscal year standing POs. Travels intracity for urgent purchases. Keeps inventory of supply room to ensure toners, and other office supplies are available.
• Responsible for coordinating and maintaining property inventory for B3200 Emergency Medicine by using the property management online system. Keeps track of equipment purchase requiring inventory tags and updates in the property inventory system. Physically verifies all departmental property. Maintains office supply room and storage area in neat order.
• Responsible for clerical support of research director, principal investigator, clinical research coordinator and HSC Research staff in the Research Division. Maintains their schedule. Transcribes and types correspondence, manuscripts, and lectures. May schedule appointments for interviews, meetings, conferences, etc.
• Serves as Emergency Medicine department receptionist. Provides general information in response to in-person and telephone inquires from HSC staff, patients, general public, etc. Handles questions and requests when appropriate, or refers person inquiring to appropriate faculty or staff member.
• Responsible for sorting and distribution of mail to appropriate personnel. Mail for faculty is given to Medical Admin Secretary. Mail for residents is given to medical secretary of residency Program.
• Maintains schedule for Department of Emergency Medicine conference room. On a weekly basis confirms reservations of rooms with parties involved. Ensures monthly faculty/chairs meetings and Thursday conference are listed throughout the year.
• Responsible to ensure daily operation on all printers (large multi-user only), copier and fax machine. Replenishes paper supply on a daily basis throughout the day.
• Submits work orders to IT and Facilities and Maintenance when requested and/or assigned by supervisor.
• Meets with supervisors weekly or on as needed basis to apprise of any major projects, work flow and any problems encountered.
• =Other duties as assigned.

Grant Funded?
No

Minimum Hire Rate
Compensation is commensurate upon the qualifications

Pay Basis
Hourly

Work Location
El Paso

Preferred Qualifications

• Knowledge and experience in receptionist telephone console, purchasing, travel, property inventory and safety officer.
• Knowledgeable and experienced in TTUHSC system and processes.

Campus
HSC - El Paso

Department
Emergency Medicine Elp Genl

Required Attachments
Cover Letter, Resume / CV

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Office and Admn Wkrs All Other

Occasional Duties

• Responsible for making travel arrangements for chair, faculty, staff and for research division. Seeks approval. Prepares travel applications and voucher with pertinent information.
• Unit Safety Officer for the department. Coordinates safety related activities within the department. Ensures new employees complete NESOP 1 & 2 by required deadline.
• Processes Employee One-Time Payments (EOPs) and Labor Redistribution (LRDs) as required.
• Maintains and distributes departmental telephone, pager and e-mail listing. Assures listing is kept current. Revises listing as soon as revision is announced.
• Performs data entry on the systems required by Texas Tech programs in the different Emergency Medicine divisions. Assists in collecting, assembling, and distributing curriculum computer, and teaching materials.

Shift
Day

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicants race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications

• High school graduation plus five (5) years progressively responsible related experience
• Additional related education may exchange for required experience on a year for year basis.

Does this position work in a research laboratory?
No

Navy Enlisted Classification Code
AZ, LS, MC, PS, RP, YN

Army Military Occupational Specialty Code
15P, 36B, 42A, 56M, 68J, 88H, 88N, 89A, 89B, 92A, 92Y

Air Force Specialty Code
3A1X1, 8A200

Marine Military Occupational Specialty Code
0111, 3372, 6046

Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.