Coordinator (Office of Global Health Affairs)

Extended Job Title
Coordinator (Office of Global Health Affairs)

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
Performs supervisory and coordinative work in the operation of a specific program or departmental project. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and student assistants

Requisition ID
28866BR

Optional Attachments
Writing Sample

Travel Required
Up to 25%

Major/Essential Functions

• Executes the processing of all registration for international insurance coverage for faculty and staff and maintains log. Maintains and submits all documentation of international insurance to the international insurance vendor
• Provides general clerical assistance to for the Office of Diversity, Inclusion, and Global Health Submits Facilities and IT/AV work orders, manages catering, and reserves rooms for all events and meetings related to Global Health
• Submits Facilities and IT/AV work orders, manages catering, and reserves rooms for all events and meetings related to Global Health
• Assists as needed with departmental functions, student activities, and support staff activities
• Maintains the GH portion of the calendar
• Coordinates, arranges, and assists with meetings related to Global Health meetings and events, takes minutes, and logistics setup
• Performs other duties as required or assigned by immediate supervisor
• Serves as Initial point of contact for the office, answering incoming calls on multi-line telephone, communicating messages, providing answers to inquiries relevant to the departments as needed

Grant Funded?
No

Minimum Hire Rate
salary commensurate with related education, experience and/or skills

Pay Basis
Hourly

Work Location
El Paso

Preferred Qualifications

• Previous experience working with continuing education events
• Previous experience with coordinating multiple activities and/or projects
• Prior experience in data entry and development of marketing design
• Experience in working with study abroad and/or international programs
• Experience in healthcare or university setting
• Familiarity with Adobe Acrobat Suite Photoshop, InDesign, Illustrator and other graphic design software applications

Campus
HSC - El Paso

Department
Office of Global Health Affairs Elp

Required Attachments
Cover Letter, Resume / CV

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
First Line Other Admn

Occasional Duties

• Coordinates the implementation of pre-departure orientations and exit counseling for students traveling abroad
• Coordinates and assists with all scheduling of film screenings on behalf of the office of Diversity, Inclusion, and Global Health
• Assists with the Continuing Medical Education component in the coordination of all Global Health related events to the departments' missions; duties include: procuring disclosure form, CV, biosketch, conflict of interest, and presentation from speakers
• Coordinates, arranges, and assists with all travel associated with the Office of Diversity, Inclusion, and Global Health
• Assists in identifying Global Health topics for regularly scheduled event
• Assists in the creation and development of all office material (e.g. brochures, events, flyers, etc.) and introduction/speaker points for events
• Assists in coordinating meetings and events related to the PLFSOM Women in Medicine and Science Organization
• Assist in the submission of memoranda of understanding and/or affiliation agreements with international universities and programs

Shift
Day

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicants race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications

• High school graduation plus five (5) years progressively responsible related experience
• Additional related education may exchange for required experience on a year for year basis

Does this position work in a research laboratory?
No

Navy Enlisted Classification Code
AZ, LS, MC, PS, RP, YN

Army Military Occupational Specialty Code
15P, 36B, 42A, 56M, 68J, 88H, 88N, 89A, 89B, 92A, 92Y

Air Force Specialty Code
3A1X1, 8A200

Marine Military Occupational Specialty Code
0111, 3372, 6046

Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspxm