COORDINATOR, SPECIAL EVENTS

Coordinator, Special Events

Arizona State University

The School of Earth and Space Exploration

Campus: Tempe

JR103001

End Date: March 13, 2025

Apply before 11:59 PM Arizona time the day before the posted End Date

Department Statement:

The School of Earth and Space Exploration is committed to high-impact scientific discovery. We ask important questions with deep consequences, and our researchers aren’t afraid to explore the great unknowns of the Earth, our Solar System and the Universe beyond. We offer bachelor’s, master’s and doctoral degrees; provide unique research opportunities; collaborate across disciplines; and engage with the community. We invite you to explore all that the School of Earth and Space Exploration has to offer.

Job Description:

Under the direction of the Media Relations and Marketing Manager, this position will perform duties coordinating special events, and alumni relations. They will assist with marketing, and community outreach functions of the School, identify information needs and developing content to fill these, ensuring timely posting of news and events, and ensuring continuous improvement of the school's e-strategies.

Salary: max 65,000 per year

Essential Duties:

Alumni:

·       Coordinate work plans to increase alumni participation in SESE activities, foster relationships, provide assistance, help create meaningful, long-term alumni connections with SESE and increase volunteer participation and contributions.

·       Collaborates with The College of Liberal Arts and Sciences and the ASU Alumni Association to maintain SESE alumni data.

·       Coordinates alumni communications, arranges and conducts interviews with alumni; assists with writing and editing articles for alumni publications.

·       Other duties as assigned

Special Events:

·       Coordinates public events such as lecture series, academic events, campus-wide events, etc., involving SESE including logistics, registration, attendees tracking, presentation, and material support. 

·       Assists in coordinating requests for visits and tours (VIP visitors, industry, etc.).

·       Coordinates pre- and post-event evaluations.

·       Assists in the development of new event opportunities.

·       Assists in marketing and publicizing of events.

·       Other duties are assigned

Marketing/Community Outreach:

·       Assists in strategic planning and overall marketing activities for SESE.

·       Assists with SESE social media activities and platforms.

·       Assists in updating, purchasing and production of SESE marketing materials.

·       Assists with SESE monthly newsletter

·       Other duties are assigned

Desired Qualifications:

·       Experience in event coordination and project management experience.

·       Experience in managing multiple projects simultaneously, working effectively and efficiently with individuals and teams within a diverse environment.

·       Experience in quickly assessing appropriate responses to unforeseen events while ensuring seamless execution.

·       Experience with the principles and techniques of development and fundraising, preferably in higher education.

·       Experience in writing, editing, and other aspects of media publication including composing, editing and proofreading written materials.

·       Experience with social media platforms and effective campaign execution. Experience with website content management platforms.

·       Evidence of effective customer service and interpersonal skills.

·       Experience in work that requires organizational skills and attention to detail.

Working Environment:

Activities are performed in an environmentally controlled office setting, subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds. Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. Evidence of effective communication skills.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Instructions to Apply

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$3150.htmld

To be considered, your application must include all of the following attachments:

·       Cover letter

·       Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law. 

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

About Us

Notice: If you are a Current Employee or Contingent Worker, please log into Workday to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.

About Arizona State University

Recognized by U.S. News & World Report as the country’s most innovative school, Arizona State University is where students and faculty work with NASA to develop, advance and lead innovations in space exploration.