Courtroom Clerk (Courtroom Clerk II)

Posted over 1 month ago

Job Description

Overall Job Objective

Position Description

Provide administrative and clerical support to judges, attorneys, and the public to ensure accurate and efficient case processing requiring knowledge of legal procedures, terminology, documentation, and time constraints, and make independent decisions regarding processing routine legal documents. This is a court-classified position that has no supervisory responsibilities.

Duties/Responsibilities

Research case files for completeness and accuracy and prepares the file for court;
Conduct digital recording of courtroom proceedings to document parties statements and activity in the courtroom;
Review case files prior to court to ensure proper documentation and advise the judge of the case status;
Check defendants in prior to the beginning of court and enters their presence for digital recording purposes;
Enter all case proceedings, dispositions, motions, and court calendars into the appropriate automated systems;
Coordinate all calendar matters with judicial staff, attorneys, litigants, victims, and outside agencies according to judicial guidelines;
Schedule events as ordered by the judge;
Manage efficient case flow by ensuring future events are correctly scheduled;
Provide administrative and clerical support of a confidential nature to the judges including the Presiding Judge and judges handling a specialty court;
Assist the attorneys and public to ensure they get relevant information pertaining to their case;
Prepare and process appropriate documents from court proceedings and distribute the copies to the proper parties;
Monitor and maintain the integrity of all evidence and exhibits admitted into the court record;
Respond to staff, customer, and citizen inquiries and complaints, performs related research and resolves problem and complaints;
Be comfortable with and have the ability to adapt to using a variety of different types of technology including but not limited to conducting court business in alternative court-authorized formats such as Zoom video and telephonic hearings;
Operate various office equipment and applications including Zoom, desktop computers, video equipment, FTR digital recording equipment, and Spillman;
In addition to regular courtroom duties, complete duties for Initial Appearance Court when assigned:
Pull up, review, and print the Pima County Jails booking sheets;
Process complaints, reports, and arresting paperwork;
Prepare and distribute tentative and final Initial Appearance (IA) calendar;
Complete Conditions of Release and Order forms in preparation for court;
Schedule arraignments, pre-trials, case management, and preliminary hearings as ordered by the judge;
Assign appointment of counsel and coordinates essential information with Indigent Defense and court staff;
Copy audio requests, as needed;
Requires the ability to work the weekend, holidays, and alternative work hours based on department needs. May require working at an off-site location.

Additional Duties:

Compile statistical data and prepare periodic and special reports;
Assist in training new courtroom clerks;
Prepare form packets as needed;
Provide assistance to jurors as needed;
Organize courtroom supplies and prepare the courtroom for daily proceedings;
Complete special assignments and projects as requested.

Minimum Qualifications

A high school diploma or the equivalent and three years of customer service or office experience; OR any equivalent combination of experience, training, and/or education approved by Human Resources.

Work Location: On-site

Requires the ability to work the weekend, holidays, and alternative work hours based on department needs. May require working at an off-site location.

Current Shifts, assignment will be based on court needs:
PM Initial Appearance, staffed Monday through Sunday, including holidays: 2:15 p.m. to 10:15 p.m.
AM Initial Appearance, staffed Monday through Sunday, including holidays: 4:30 a.m. to 12:30 p.m.
Courthouse Courtroom, staffed Monday through Friday: 8:00 a.m. to 5:00 p.m.

Supplemental Information

Please note this position requires the submission of a resume and cover letter in order for your application materials to be considered complete. This position is open until filled.

Work Location: On-site

Please submit a resume and cover letter with your application materials. Your application is not considered complete unless all required items are submitted.

The courts offer the same benefits as those provided to Pima County employees. We offer a competitive benefits package to benefit-eligible employees, which includes medical, dental, life insurance, flexible spending accounts, paid vacation, and sick leave. Some benefits require contributions by employees in addition to contributions made by the employer. Please see the link below for a complete description of the offerings.

Pima County Benefits

Retirement Plan participation is mandatory for all eligible employees, to include a mandatory, pre-tax pay deduction.

Plan eligibility is determined by many factors including prior plan participation and position eligibility.

You can view the current rates here:

ASRS Contribution Rates

PSPRS administers the retirement plans for:

Public Safety Personnel - Commissioned Officers
Corrections Officers Retirement Plan
Elected Officials Retirement Plan

Education Reimbursement Program: The program will provide up to $5,250 per calendar year for tuition, required books, registration fees, and laboratory fees. The Employee's lifetime maximum benefit would be for reimbursement of one Bachelor's degree and one Master's degree.

Full-time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program. For more information, click Student Loan Forgiveness | Federal Student Aid.

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